Personal assistant (CEO)
All, UkraineOn-siteFull-time
AI Summary
Executive assistant to the CEO, handling calendar, travel, and cross-functional coordination with confidential, strategic support and governance-related tasks.
About this role
Kyivstar is looking for a professional assistant to provide support for our Chief Executive Officer – Oleksandr Komarov.
This role combines executive assistant responsibilities with business coordination, analytical support, and exposure to confidential strategic matters.
Key Responsibilities:
1. Executive & Calendar Management
• Full ownership of CEO’s calendar: prioritization, scheduling, and optimization of meetings
• Coordination of board meetings, shareholder interactions, and executive committees
• Preparation of daily/weekly briefings and agendas
• Gatekeeping and prioritization of incoming requests
• Travel planning (international & domestic), logistics, visas, and protocol arrangements
2. Strategic & Business Support
• Preparation of presentations, briefing notes, analytical summaries, and business correspondence
• Follow-up on strategic initiatives and CEO assignments across departments
• Monitoring deadlines and ensuring execution discipline
• Participation in key meetings; preparation of minutes and action trackers
• Support in preparation for negotiations, investor meetings, and public appearances
3. Cross-Functional Coordination
• Acting as liaison between CEO and C-level executives
• Ensuring alignment of information flows between headquarters, subsidiaries, and partners
• Coordinating confidential projects and ad-hoc cross-department initiatives
• Maintaining structured documentation and tracking systems
4. Confidential & Sensitive Matters
• Handling strictly confidential information
• Supporting CEO in personal business matters when required
• Managing sensitive stakeholder communications
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Requirements:
• 3+ years of experience as Executive Assistant / Personal Assistant role to C-level or business owner
• Experience in large, structured organizations (preferably >1000 employees)
• Strong business acumen and understanding of corporate governance processes
• Excellent written and verbal communication skills in Ukrainian and English
• High level of discretion and integrity
• Ability to operate in high-pressure, fast-paced environments
• Strong organizational and prioritization skills
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Personal Profile:
• Structured thinking, perfect time management.
• High emotional intelligence and stakeholder management skills.
• Proactive and solution-oriented.
• Stress-resilient and adaptable.
Skills
Analytical SummariesBoard And Shareholder CoordinationBriefing Note PreparationCalendar ManagementConfidential Information HandlingDocumentation And TrackingExecutive CommunicationInternational LogisticsInvestor Meeting SupportMeeting MinutesNegotiation PreparationOrganizational SystemsPresentation DraftingPublic Appearances PreparationStakeholder ManagementTravel PlanningVisa Coordination
