Personal Property Supervisor

Position Overview:

The Property Supervisor serves as the central authority for the collection, inventory, safeguarding, tracking, storage, and return of all detainees’ personal property within a federally contracted ICE processing facility.

This role ensures full chain-of-custody accountability, accurate documentation, and strict compliance with Federal standards, contractual requirements, and federal oversight expectations.

The Property Supervisor functions as the single point of responsibility for property control operations, ensuring that all items are handled securely, ethically, and consistently throughout the intake, storage, and discharge lifecycle.

The position is the facility’s lead for all property-related issues, including discrepancies, claims, audits, and compliance reviews.

Essential Functions:

Property Intake, Inventory & Chain-of-Custody Control

• Oversee collection and intake of all detainees’ personal property upon arrival.
• Ensure accurate inventory and documentation of all items, including clothing, valuables, documents, personal effects
• Establish and enforce chain-of-custody protocols from intake through final disposition.
• Verify that all property is logged correctly, tagged/identified, stored according to policy.
• Ensure property receipts are issued and documented in accordance with requirements.

Secure Storage & Property Management

• Manage and supervise all property storage areas, ensuring:
• • Security and controlled access
  • Organization and traceability of stored items
  • Protection against loss, theft, or damage
• Maintain systems for:
• • Property tracking (manual or electronic logs)
  • Location control (bin/room-level tracking)
• Conduct routine inspections and reconciliations of stored property.

Property Tracking, Auditing & Accountability

• Maintain real-time tracking and accountability for all detainee property.
• Conduct and oversee:
• • Daily, weekly, and periodic audits
  • Inventory reconciliation checks
• Identify and investigate:
• • Missing items
  • Documentation discrepancies
  • Chain-of-custody breaks
• Implement corrective actions and ensure resolution of discrepancies.
• Support internal QA/QC programs and external audits, ensuring documentation and records meet compliance requirements.

Property Return & Disposition

• Oversee the accurate and timely return of all property upon Release, Transfer, Discharge.
• Ensure identity verification and proper sign-off procedures during return.
• Maintain full documentation for Returned property, Abandoned, transferred, or disposed items.
• Resolve property claims or disputes in coordination with leadership and ICE representatives.

Compliance & Regulatory Adherence

• Ensure compliance with Federal standards for operational and housing facilities, including documentation and reporting requirements.
• Maintain readiness for Federal inspections, external oversight reviews.
• Ensure all processes protect:
• • Resident rights
  • Due process
  • Transparency and accountability

Staff Supervision & Operational Oversight

• Supervise property officers, clerks, or assigned staff.
• Ensure staff are trained in:
• • Property handling procedures
  • Documentation standards
  • Security protocols
• Enforce adherence to:
• • Policies
  • Chain-of-custody procedures
  • Professional conduct standards

Incident Response & Risk Mitigation

• Lead response to property-related incidents, including:
• • Lost or missing property
  • Theft or mishandling allegations
  • Documentation errors
• Conduct reviews and implement corrective action plans aligned with compliance practices.
• Ensure all incidents are:
• • Properly documented
  • Reported through appropriate channels

Required Qualifications & Core Competencies

• Minimum 2 years of experience in property control, inventory management, logistics, or asset accountability.
• Experience working in secure environments, government, corrections, or compliance-driven settings preferred.
• 2+ years of direct staff supervision/management experience
• Strong knowledge of inventory control systems, chain-of-custody procedures, recordkeeping and audit practices.
• Demonstrated ability to:
• • Maintain strict accountability with zero tolerance for errors
  • Identify discrepancies and enforce corrective action
  • Operate with high attention to detail and integrity
• Strong skills in:
• • Organization and documentation
  • Problem-solving and investigation
  • Communication and coordination
• Bilingual

Preferred Qualifications