Posted 7 days ago
Processing Asssistant
AI Summary
Ensures all records of seafarers are filed properly and orderly on the personnel (201) files as per company requirements.Receives and checks completeness of seafarers personnel files which are identified by name from Recruitment and Crewing Assistants:Ensures that Inactive and Not to refired files are pulled out in the Storage room as per Company retention policy and shred same upon receipt of approval from the PresidentVerifies the invoices sent by the vendors prior forwarding to Accounting Dep
About this role
- Ensures all records of seafarers are filed properly and orderly on the personnel (201) files as per company requirements.
- Receives and checks completeness of seafarers personnel files which are identified by name from Recruitment and Crewing Assistants:
- Ensures that Inactive and Not to refired files are pulled out in the Storage room as per Company retention policy and shred same upon receipt of approval from the President
- Verifies the invoices sent by the vendors prior forwarding to Accounting Department.
- Makes the vendor’s accreditation entry in Jibe system and secures approval from HK.
- Assists in encoding the Marina Mismo Sea Service requirements and reports to PM the status on a daily basis.
- Ensures that recording of removal and return of personnel files is properly maintained via a logbook.
- Maintains an accurate and orderly inventory of seafarers’ supplies.
Requirements
- Bachelor’s degree graduates, fresh grads are welcome to apply
- 1–2 years in manning/administrative work (preferred)
- Basic understanding of Crew documentation & contracts
- MS Office (Excel, Word, Outlook)
- Data encoding and monitoring
- Good communication and organization
- Strong attention to detail
Benefits
About Anglo-Eastern
Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.
Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.
Why join Anglo-Eastern?
- Join a globally respected company with a strong maritime heritage of over 50 years
- Work in an environment anchored in integrity, trust, and long-term relationships
- Access continuous learning and structured career development across a truly global network
- Be part of a team committed to delivering excellence and shaping a better maritime future
Join us today!