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AnaVation

Posted 26 days ago

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Program Support Specialist

Chantilly, VAOn-siteFull-time

AI Summary

Supports planning and execution of conferences and related activities, including collateral, scheduling, reporting, data analysis, and document management.

About this role

Be Challenged and Make a Difference
In a world of technology, people make the difference. We believe if we invest in great people, then great things will happen. At AnaVation, we provide unmatched value to our customers and employees through innovative solutions and an engaging culture.

Description of Task to be Performed:
AnaVation is seeking a detail-oriented and diligent Program Support Specialist in support of execution of 4 annual professional conferences. The ideal candidate is highly self-motivated, has a positive attitude, professional, organized, and capable of managing their workload and prioritizing tasks.
As part of this support, the Program Support Specialist shall:
  • Provide support for events, including development of collateral material, reviewing presentations, providing on- site support, post-event documentation, and close-out activities
  • Provide copy edits and document formatting, grammatical function-review correspondence, and formatting
  • Prepare correspondence, documents, and maintain project team calendar
  • Develop and maintain program schedules and calendar
  • Attend and take meeting minutes, prepare meeting reports, and track actions to completion
  • Collect information for reporting and project status
  • Collect and analyze data to determine trends and inform programmatic changes
  • Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
  • Assist in conducting and supporting business, financial, and management-related research and analyses and communications activities (i.e., dashboard, topical, and presentations)
  • Support publication and media distribution process
  • Support website and program-specific systems. Individual must be a quick learner and comfortable with data and information systems.
  • Physical requirements: must be able to lift up to 25-50lbs.
  • Some travel required (~10% annually).

Required Qualifications:

  • Active Secret Clearance
  • 3-5 years’ experience
  • Excellent attention to detail
  • Individual must have an intermediate to advanced knowledge of Excel, PowerPoint, Word, and Adobe Acrobat.
  • Must have extensive experience developing and editing documents using MS Word and PowerPoint
  • Must have extensive experience manipulating and reporting data using MS Excel
  • Must have extensive experience in creating, editing, and developing documents and forms in Adobe Acrobat
  • Must have strong multitasking skills
  • Strong interpersonal skills and a “customer service” mentality with the ability to work effectively both independently and collaboratively with other team members and resolve practical problems
  • Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing
  • Strong writing and editing skills
  • Strong communication skills
  • Excellent research and analytical skills

    • Preferred Qualifications:

  • Active Top Secret Clearance with SCI eligibility
  • Government contract experience a plus
  • Understanding of DoD classification markings
  • Bachelor’s Degree in Marketing, Business Administration or Hospitality. Additional three years’ experience may be substituted for degree.

    • Skills

    Adobe AcrobatCalendar ManagementDashboard CreationData AnalysisData Collection And ReportingDoctrine Of DoD Classification Is Not A SkillDocument FormattingEditingExcelMeeting MinutesMS OfficeOn-site Event SupportPowerPointPresentation DevelopmentReportingWord

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