Project Coordinator

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours

Position Type: Full-Time, Remote

Working Hours: U.S. Client Business Hours (flexible for deadlines)

About the Role

We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.

This is not a passive admin role — you will act as the **execution backbone of the team **, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.

If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.

What You’ll Own

Project Planning & Timeline Management

• Maintain and update project plans using:

  • Asana
  • Trello
  • Monday.com
  • MS Project / Smartsheet

• Track:

  • Timelines
  • Milestones
  • Dependencies

• Keep all schedules accurate and up to date

Documentation & Reporting

• Prepare:

  • Meeting agendas
  • Meeting notes
  • Action items

• Maintain documentation in:

  • SharePoint
  • Google Drive
  • Confluence

• Create weekly reports:

  • Progress updates
  • Risks
  • Blockers
  • Key metrics

Communication & Coordination (Core Responsibility)

• Act as the central liaison between:

  • Project managers
  • Team members
  • Stakeholders

• Ensure:

  • Clear communication
  • Alignment on priorities
  • Documentation of decisions

• Follow up on tasks and escalate delays when needed

Task & Resource Tracking

• Monitor task completion and dependencies
• Track workload and resource availability
• Ensure no task is missed or delayed

Risk & Quality Management

• Identify:

  • Delays
  • Bottlenecks
  • Risks

• Maintain risk registers and escalate early

• Ensure deliverables meet quality standards before submission

Vendor & External Coordination

• Communicate with vendors and partners
• Track deliverables against agreements
• Escalate issues when timelines or expectations are not met

What Makes You a Strong Fit

• You are extremely organized and detail-oriented
• You proactively follow up (nothing slips through the cracks)
• You communicate clearly and confidently
• You can manage multiple projects at once
• You identify risks early instead of reacting late

Required Experience & Skills

• 2+ years experience in:

  • Project coordination
  • Operations
  • Administrative/project support

• Hands-on experience with:

  • Asana / Trello / Monday.com

• Strong Excel / Google Sheets skills:

  • Trackers
  • Pivot tables
  • Conditional formatting

• Strong documentation and communication skills

Nice to Have

• Certifications:

  • PMP
  • CAPM
  • Agile (or in progress)

• Familiarity with:

  • Agile / Scrum workflows
  • Sprint planning

• Experience in:

  • SaaS
  • Marketing
  • Professional services
  • Construction

What a Typical Day Looks Like

• Update project timelines and trackers
• Follow up with team members on deliverables
• Run or support meetings (notes + action items)
• Prepare weekly status reports
• Communicate updates across stakeholders
• Identify and escalate risks early
• Maintain clean, organized documentation

In short:

You ensure projects stay on track, visible, and under control.

Key Metrics (KPIs)

• On-time delivery of tasks and milestones
• Consistent, high-quality status reporting
• Zero missed deadlines due to coordination gaps
• Clean, up-to-date documentation
• Positive stakeholder feedback on communication and clarity

Why This Role Stands Out

• High ownership across multiple projects
• Direct exposure to leadership and decision-making
• Clear impact on execution and delivery
• Structured workflows with measurable KPIs
• Growth path into Project Manager / Operations roles

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (project tracker + status report)
• Client Interview
• Offer & Background Verification

Apply Now

If you:

• Love keeping things organized and on track
• Are proactive and detail-driven
• Thrive in fast-paced environments

This role is a strong fit.