Project Coordinator
Metro Manila, PhilippinesRemoteFull-time
AI Summary
Project Coordinator drives day-to-day coordination of tiling and waterproofing jobs from tender to completion, coordinating schedules, materials, invoices, and project updates for multiple active projects.
About this role
We're looking for a Project Coordinator to support the day-to-day coordination of commercial tiling and waterproofing projects from tender through to completion. This is a remote, Philippines-based role working directly with the business owner and site teams across active projects.
Key Responsibilities
- Coordinate project timelines, track milestones, and flag delays or blockers across multiple active tiling jobs
- Maintain and update project trackers, job files, cost sheets, and variation registers
- Process supplier and subcontractor invoices, verify amounts, and flag discrepancies before payment approval
- Draft and issue quotes, variation claims, and progress claims based on project specs and director input
- Prepare tender submissions, prequalification documents, credit applications, and supplier account forms
- Coordinate scheduling, material deliveries, and project updates with builders, site supervisors, suppliers, and tiling subcontractors
- Track material orders (tiles, adhesives, grout, waterproofing) and follow up on lead times and delivery confirmations
- Maintain defect and warranty registers and coordinate rectification scheduling
- Assist with BOQ preparation and quantity takeoffs under direction
- Handle ad hoc project administration to keep jobs moving on time and on budget
Requirements
- Minimum 2 years' experience in project coordination, project administration, or construction administration (commercial construction or trade experience strongly preferred)
- Bachelor's degree preferred but not required
- Strong organisational skills with the ability to manage multiple jobs simultaneously
- Proficient in Microsoft Office (Excel in particular), Google Workspace, and project management or job tracking tools
- Experience with estimating software or takeoff tools
- Comfortable communicating with Australian builders, suppliers, and site teams
- High attention to detail, especially with invoices, quantities, and documentation
- Reliable internet connection and a quiet, professional home office setup
Benefits
- Full-time, work-from-home
- Long-term, stable opportunity with room for growth
- Professional, supportive team environment
- Training and ongoing support provided
Skills
BoQ PreparationBOQ TakeoffsClaims And Progress ClaimsCost SheetsCredit ApplicationsDefect And Warranty TrackingDefect SchedulingDocumentation And FilingGoogle WorkspaceInvoice ProcessingLead Time ManagementMaterial TrackingMicrosoft ExcelPrequalification DocumentsProject Management ToolsRemote CollaborationSupplier Account FormsTakeoff/estimating SoftwareTender SubmissionsVariation RegistersVendor Management
