We are looking for an organized and proactive Project Manager to join the inVision/Impact division. You will administer inVision's project portfolio at a high level, owning the division's operational and goal-setting rhythm, launching new projects, and running internal operational initiatives. You'll ensure the infrastructure, processes, and ground rules that let all inVision projects run smoothly.

Key Responsibilities

1. Project Planning & Coordination

Support portfolio-level practices: project maturity assessment and portfolio management across the division.
Set up the project administration and operational structure for new portfolio initiatives.
Set up project structures and boards (Jira and other trackers); ensure data integrity and that teams follow through on task updates and deadlines.

2. Internal Operational Projects

Conduct needs assessments and stakeholder analysis to define project goals, objectives, and deliverables.
Lead internal operational initiatives end-to-end: rolling out new software or processes (e.g., Jira, a knowledge base), or other internal change.
Analyze existing processes, identify bottlenecks, and implement improvements to increase efficiency.

3. Operational Rhythm & Support

Own the rhythm of recurring meetings across the division: agendas, materials, minutes (MoM), and strict follow-up on action items.
Own the goal-setting rhythm (quarterly/monthly cadence) — tracking and cascading goals from strategy down to teams.
Prepare recurring leadership materials: management-body, Townhall, CEO Quarterly, and C-level presentations from pre-agreed agendas.
Provide organizational support for key events: Summits, Division Rhythms, Strategic Sessions, Townhalls, and Management Body meetings.

4. Optimization & Automation

Actively implement AI tools (LLMs, agents, automation) into daily routines to boost personal and team productivity.
Automate routine reporting and analytical material preparation.

Skills, Knowledge & Expertise

Experience: 2–3 years in project management/project administration/operations support, including cross-functional projects and portfolio management. Experience in a non-profit/impact organization is a plus.
Toolbox: Proficiency with task-tracking and project-management platforms (Jira and others).
AI & automation curiosity: Hands-on with LLMs and automation tools; you know how to craft prompts and save time through technology.
Analytics & content: Strong ability to structure complex information into clear presentations and reports.
Education: Bachelor's or Master's in Administration, Public Policy, Social Science, or a related field is preferred.
Language: English at B2 (Upper-Intermediate) or higher.

Benefits

Help us challenge injustice by creating fair choices for millions of people across 1100+ cities in 48 countries.
Develop your professional skills with access to mentoring, career consulting, and learning programs.
Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
Work alongside people who take initiative, speak openly, and challenge themselves to grow.
Improve your language skills through co-financed courses and internal speaking clubs.

Final benefits may vary depending on the location.

Project Manager

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