Property Management Assistant

We are seeking a detail-oriented and organized Property Management Assistant to support our team in managing a diverse portfolio of properties. This role involves a variety of tasks, including property management, data entry, tenant communication, and vendor coordination.

Key Responsibilities:

• Property Management:

  • Assist in property management tasks such as lease administration, rent collection, and eviction processes.
  • Maintain accurate property records, including lease agreements, maintenance records, and tenant information.
  • Coordinate property inspections and maintenance work orders.

• Data Entry:

  • Input and update property and tenant information into property management software (Buildium).
  • Process rental payments and other financial transactions in QuickBooks.
  • Maintain accurate and up-to-date records in ClickUp.

• Tenant Communication:

  • Respond to tenant inquiries and concerns in a timely and professional manner.
  • Handle tenant move-ins and move-outs, including conducting walkthroughs and processing security deposits.
  • Enforce lease terms and resolve tenant issues.

• Vendor Coordination:

  • Coordinate with vendors for maintenance and repair services, including scheduling appointments and approving invoices.
  • Negotiate contracts and pricing with vendors.
  • Oversee vendor performance and resolve any issues.

Requirements

Required Skills and Qualifications:

• Strong organizational and time management skills
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with property management software (Buildium) preferred
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Strong problem-solving and decision-making abilities
• Quickbooks and Click up

Benefits

WFH

Full - Time