Proposal Compliance Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Proposal Compliance Coordinator based in United States.

This role is an excellent opportunity for a highly organized professional who enjoys managing complex information, coordinating workflows, and ensuring operational excellence. As a key contributor to the proposal development process, you will help maintain compliance, accuracy, and efficiency across multiple projects and stakeholders. Working in a collaborative remote environment, you will support critical business initiatives by tracking requirements, managing documentation, and ensuring timely submissions. The position offers exposure to cross-functional teams, government procurement processes, and strategic business operations. Ideal for someone who thrives on detail-oriented work, this role provides the opportunity to make a meaningful impact while contributing to the success of large-scale proposal efforts.

• Coordinate proposal compliance activities by tracking deadlines, submission requirements, and supporting documentation throughout the proposal lifecycle.
• Maintain proposal trackers, compliance checklists, and workflow systems to ensure visibility and accountability across teams.
• Organize, manage, and maintain files within collaboration and document management platforms, ensuring version control and document accuracy.
• Complete and maintain government forms, registrations, certifications, and compliance-related records.
• Monitor procurement and bidding portals for opportunities, updates, amendments, and submission deadlines.
• Support proposal preparation through document formatting, PDF creation, quality checks, and final submission readiness activities.
• Communicate project updates, compliance requirements, and critical information to internal stakeholders to ensure timely execution.
• Assist proposal and business development teams in maintaining organized and efficient proposal operations.

Requirements

• Bachelor's degree in a related field or an equivalent combination of education and professional experience.
• Minimum of three years of experience in proposal coordination, proposal compliance, administrative operations, or a related function.
• Strong attention to detail with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication abilities, with the capacity to collaborate effectively across teams.
• Experience with document management, workflow coordination, and process tracking.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Advanced working knowledge of Adobe Acrobat and PDF document preparation.
• Experience using SharePoint, Microsoft Teams, or similar collaboration and content management platforms.
• Ability to handle confidential information with professionalism, discretion, and integrity.

Benefits

• Fully remote work environment with flexible work options.
• Competitive compensation package.
• Flexible paid time off.
• 5% 401(k) matching program.
• Equity participation opportunities.
• Performance-based incentive and bonus programs.
• Up to 16 weeks of paid parental leave.
• Flexible spending accounts (FSAs).
• Comprehensive medical, dental, and vision coverage with employee base coverage fully funded.
• Life insurance coverage.
• Short-term and long-term disability insurance.
• Income protection benefits.
• Professional development and career growth opportunities.
• Opportunity to contribute to impactful projects that support public sector organizations and communities nationwide.