Resource Planner

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions.

Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients.

We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below!

About the role:

Resource Planner role within a large, global Technology organization focused on workforce planning, resource governance, and operational execution. The position supports end-to-end resource lifecycle processes, ensuring accurate workforce data, structured reporting, and compliance with internal governance standards. It requires close collaboration with HR, Finance, Business Management, Recruiting, and Vendor Management teams in a highly structured environment.

Execution of daily workforce and resource management processes (hiring, internal moves, onboarding/offboarding, vendor requests)

Maintenance of headcount tracking and staffing plan updates aligned with approved budgets

Ensuring accuracy and integrity of workforce data across systems of record

Identification and resolution of data inconsistencies, exceptions, and workflow issues

Preparation of recurring workforce reports (headcount, hiring activity, vacancies)

Handling ad-hoc reporting and structured data analysis requests

Stakeholder coordination across HR, Finance, Business Management, and Recruiting teams

Support of standardized processes, tools, and governance frameworks

Contribution to process improvements and operational efficiency initiatives

3–4 years of experience in resource planning, workforce management, HR operations, business operations, project coordination, or business analysis

Bachelor’s degree (or equivalent experience) in Business, Finance, HR, Technology, or related field

Strong Excel and PowerPoint skills with comfort handling structured data

Strong communication skills (written and verbal) with attention to detail

Excellent organizational skills and ability to manage multiple priorities

Proactive, self-driven mindset with strong follow-through

Basic understanding of headcount, staffing, or workforce budgeting concepts

Experience in large, global, or matrix organizations is preferred

Experience in financial services, technology, or other large multinational environments

Familiarity with workforce management, HR, or vendor management systems

Exposure to compliance-driven or highly governed operational environments

Interest or experience in process improvement, automation, or reporting standardization

Experience with Power BI, AI/agentic tools, or data visualization/reporting platforms

Experience working with structured reporting frameworks and KPI tracking