Introduction

Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European clients who focus on environmental and climate issues, circular economy, and sustainable development.
We are part of the leading science and innovation consultancy Technopolis Group.

About this job

Your profile

We are looking for an experienced and hands-on Senior Event Manager with at least 5 years of proven experience in delivering complex events from A to Z. Fluent in both English and French, you combine strong organisational and client management skills with the ability to lead by example, remaining actively involved on-site and travelling when required.
You are comfortable managing in-person, hybrid, and fully virtual events, and thrive in fast-paced environments where attention to detail and problem-solving are essential. A natural team player and mentor, you enjoy coaching junior colleagues, sharing your expertise, and fostering a collaborative and high-performing team culture. With a proactive mindset and a keen eye for business opportunities, you are committed to delivering exceptional experiences that exceed client expectations.

Your responsibilities

Event management

• Lead the end-to-end planning, coordination, and delivery of high-profile events, managing all phases from concept development to post-event evaluation.
• Organise and oversee in-person, hybrid, and fully virtual events, ensuring seamless participant experiences across all formats.
• Travel regularly to event locations and remain actively involved on-site to supervise operations, manage stakeholders, and ensure flawless execution.
• Manage event budgets, timelines, suppliers, venues, production partners, and logistics to deliver projects on time and within budget.
• Serve as the primary point of contact for clients, speakers, partners, and vendors throughout the event lifecycle.
• Anticipate risks and proactively implement solutions to ensure successful event delivery under changing circumstances.
• Collaborate closely with internal teams to align event objectives with broader organisational goals and client expectations.
• Stay informed about industry trends, technologies, and innovations in event management, particularly in hybrid and digital event solutions.

People management

• Lead, mentor, and develop junior team members, providing guidance, coaching, and ongoing performance feedback.
• Foster knowledge sharing and support the professional growth of the team through training and best-practice implementation.
• Ensure consistent follow-up, supervision, and quality control across all projects managed by junior team members.
• Contribute to the continuous improvement of team processes, tools, and operational standards.

New business development

• Identify opportunities to expand existing client relationships and contribute to business growth through event-related services.
• Support proposal development, pitch preparation, and client presentations for new business opportunities.
• Build and maintain strong relationships with clients, partners, suppliers, and industry stakeholders.
• Monitor market trends and client needs to identify innovative event solutions and new service offerings.

Sustainability focus

• Incorporate sustainable practices into event planning and execution, such as minimising waste, choosing eco-friendly suppliers, and promoting energy-efficient solutions.
• Collaborate with clients and stakeholders to align event strategies with sustainability goals and initiatives.

Our offer

Location: Brussels + travel foreseen
Starting day: ideally September, but we prefer finding the right candidate over rushing the decision
Type of contract: full-time permanent contract
Benefits including meal vouchers, eco-cheques, private hospitalisation insurance, travel insurance, pension scheme
Our team: A positive and open-minded international, flexible working environment within a team of like-minded professionals in Brussels

INTERVIEWS WILL START THE WEEK OF 27/07

Interested? Apply directly

Please apply directly on our website.
Applicants should have the EU citizenship or a valid work permit to apply.

GDPR
Arctik is committed to protecting your privacy. We will always keep your personal data safe and will aim to comply with applicable data protection legislation, including the EU General Data Protection Regulation 2016/679 and the Belgian Data Privacy Act of 8 December 1992 (FR/NL). We do not store CVs of rejected job applicants unless the individual has given us their consent.