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Web Summit

Posted 7 months ago

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Senior Event Producer

LisbonOn-siteFull-time

AI Summary

Senior Event Producer plans and delivers a range of live events, coordinating with venues, suppliers and teams, while managing budgets, schedules and reporting across multiple countries.

About this role

About us:

How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.


We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.

To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us.

About the team:
Web Summit Live Events Team is central to creating world-class attendee experience on a global scale. Designers, event coordinators, producers, stage managers and many others work hand in hand to produce all elements from stages to exhibitions through to live operations and attendee experience for our events around the world.

What you'll achieve at Web Summit

  • You’ll work as part of the team of event producers in the planning and delivery of our global events.
  • You’ll help create and produce a wide variety of activities at our events including conferences, VIP events, press conferences, and night events.
  • You’ll work with venues, suppliers and contractors, negotiating rates and contracts.
  • You’ll research and find new opportunities for events in cities around the world.
  • You’ll work with our engineering and data science teams to build operational excellence and processes.
  • You’ll manage databases, operational systems and processes, budgets, scheduling and reporting.
  • You’ll find and present creative solutions to event requirements.
  • You'll work on planning multiple events across multiple countries simultaneously.

    • Who you are

  • You have extensive experience in producing events and a solid understanding of the supply chain and markets.
  • You know that details matter and your attention to detail is exceptional.
  • You appreciate the importance of quality administrative support to the team before and after the event.
  • You like to self-motivate and you certainly don’t lack enthusiasm.
  • You’re a calm person, you stay level-headed under pressure and you love a good challenge.
  • You’re a problem-solver with the ability to think on your feet, react rapidly to situations, prioritise your workload and implement solutions.
  • You’re flexible and have the ability to thrive in a fast-paced and pressurised environment, building and maintaining long-lasting relationships.
  • You have a lot of love for startups, tech and events, and have the willingness to work in an amazingly dedicated team.
  • Finally, you’re a confident and friendly person who cares about the experience of attendees.
  • Portuguese or Arabic speaking would be desirable but not essential.

    • Skills and abilities we're looking for

  • 4-5 years experience in event planning, event production, event project management.
  • Bachelor’s or Master’s degree with strong performance is desirable
  • Demonstrated ability to communicate, present and influence credibly and effectively.
  • Strong administrative skills and an ability to meet deadlines.
  • Proven ability to manage multiple tasks while paying strict attention to detail.
  • Budget management and scheduling skills.
  • Ambition and an ability to work on your own initiative to accomplish tasks.
  • Strong academic and extracurricular record.

    • Skills

    Budget ManagementContractsCRMDatabasesData SystemsEvent PlanningEvent ProductionLogisticsMultisite CoordinationOperational ProcessesProject ManagementReportingRisk ManagementSchedulingStakeholder ManagementVendor Management

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