Posted 28 days ago
Virtual Assistant | Research & Title Operations | Real Estate & Property Management
PhilippinesRemote
AI Summary
About the RoleWe are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy.
About this role
About the Role
We are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy. The successful candidate will become a key member of the team, supporting document retrieval, title searches, reporting, and light administrative functions. Because training is extensive, we are looking for someone interested in building a long-term career with the company.
Key Responsibilities
● Conduct online title searches and property-related research.
● Retrieve documents from county Recorder of Deeds and other public record systems.
● Analyze records and compile findings into organized reports.
● Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation.
● Perform internet research on a variety of topics as needed.
● Maintain accurate records and documentation.
● Support light administrative tasks, including email management and communication follow-up.
● Collaborate with team members to ensure timely completion of assignments and projects.
Required Qualifications
● Strong internet research skills.
● Excellent attention to detail and ability to work accurately with legal, property, or public records.
● Comfortable learning and using new software platforms.
● Experience with AI tools such as ChatGPT or similar productivity applications.
● Strong written English communication skills.
● Highly organized with the ability to manage multiple tasks Independently.
● Dependable, self-motivated, and able to work remotely with minimal supervision.
Preferred Qualifications
● Experience conducting title searches, property research, or document retrieval.
● Familiarity with public records databases or Recorder of Deeds systems.
● Experience using Qualia or similar title/real-estate software.
● Previous virtual assistant, administrative, or operations support experience.
● Candidates based in the Philippines are strongly encouraged to apply.
Software & Tools
The role will involve working with:
● Gmail
● ChatGPT and other AI tools
● Qualia
● County Recorder of Deeds systems
● Other web-based business applications as needed
We are seeking a reliable, detail-oriented, and tech-savvy Virtual Assistant to support specialized research and title-related operations. This role is ideal for someone who enjoys investigating records, working with online systems, leveraging AI tools, and maintaining high levels of accuracy. The successful candidate will become a key member of the team, supporting document retrieval, title searches, reporting, and light administrative functions. Because training is extensive, we are looking for someone interested in building a long-term career with the company.
Key Responsibilities
● Conduct online title searches and property-related research.
● Retrieve documents from county Recorder of Deeds and other public record systems.
● Analyze records and compile findings into organized reports.
● Utilize AI tools, including ChatGPT and similar platforms, to assist with research, summarization, and report generation.
● Perform internet research on a variety of topics as needed.
● Maintain accurate records and documentation.
● Support light administrative tasks, including email management and communication follow-up.
● Collaborate with team members to ensure timely completion of assignments and projects.
Required Qualifications
● Strong internet research skills.
● Excellent attention to detail and ability to work accurately with legal, property, or public records.
● Comfortable learning and using new software platforms.
● Experience with AI tools such as ChatGPT or similar productivity applications.
● Strong written English communication skills.
● Highly organized with the ability to manage multiple tasks Independently.
● Dependable, self-motivated, and able to work remotely with minimal supervision.
Preferred Qualifications
● Experience conducting title searches, property research, or document retrieval.
● Familiarity with public records databases or Recorder of Deeds systems.
● Experience using Qualia or similar title/real-estate software.
● Previous virtual assistant, administrative, or operations support experience.
● Candidates based in the Philippines are strongly encouraged to apply.
Software & Tools
The role will involve working with:
● Gmail
● ChatGPT and other AI tools
● Qualia
● County Recorder of Deeds systems
● Other web-based business applications as needed
General software proficiency is more important than experience with any specific platform, as training will be provided.
What We're Looking For
● A long-term team member who values stability and growth.
● Someone who is curious, resourceful, and enjoys solving problems through research.
● A professional who can learn processes quickly and maintain a high level of accuracy.
● A team player who is comfortable working independently in a remote environment.