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Woven by Toyota

Posted 34 months ago

Open

Workplace Operations Assistant

TokyoHybridPart-time

AI Summary

Supports workplace operations tasks including data entry, documentation, inventory checks, and basic accounting workflows within a hybrid office setting.

About this role

About Woven by Toyota
Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society.

Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all.

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This role is for the employment of person with disability.

TEAM
The Workplace Operations team offers the working environment and services that provide a concept of agile to meet our company's objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Workplace Operations team takes an assessment between the office usages and the business requirements as a trusted professional advisor from a real estate and facilities perspective.

WHO ARE WE LOOKING FOR

  • Person who can work with responsibility and has a proactive and ownership mindset
  • Can contribute to reducing high volume of daily work, especially during the busy period at the end of the month and the beginning of the month
  • Can work together as part of a team
  • Is comfortable working in a diverse, international environment

    • RESPONSIBILITIES:

  • Accounting work using database management system (mainly equipment ordering and payment processing)
  • Data entry using spreadsheet software
  • Create documentation using Google Workplace (Google Docs, Google Slides, etc.)
  • Check inventory and replenish supplies

    • MINIMUM QUALIFICATIONS:

  • To be eligible to apply for this position, you are required to have PWD (Person with disability) handbook from Japanese government
  • Fluent in Japanese language
  • 3 or more years of work experience
  • Basic computer skills (i.e. Microsoft Office)
  • Solid communication skills
  • Experience working as part of a team

    • NICE TO HAVES:

  • Basic skills of reading and writing in English
  • Intermediate level of Microsoft Office
  • Experience with other databases and admin tools (i.e. Google Workspace, etc.)
  • Bachelor or Diploma degree

    • Skills

    Basic IT TroubleshootingBilingual Japanese/English (read/write)Database Management BasicsData EntryDocument CreationGoogle DocsGoogle SlidesGoogle WorkspaceInventory ManagementMicrosoft OfficeOffice AdministrationPayment ProcessingSpreadsheet Software (Excel/Google Sheets)

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