Accounting Officer – Payment Team - Finance Office

Department: Finance Office

Job Posting Details

The Accounting Officer is responsible for managing all aspects of vendor payment processes, assisting supervisors in reviewing the work of Assistant Accounting Officers (AAOs) and providing them with guidance. This role requires a high level of attention to detail, excellent communication skills, and the ability to work collaboratively with other staff members across the organization.

Key Responsibilities:

• Handle vendor payment processes in compliance with Policy and Procedure of the University;
• Review AP vouchers and arrangement payments before the scheduled payment date;
• Run TT and ACH pay cycle on scheduled date and complete the submission process;
• Prepare provision / accrual entries for month-end/ year-end closing;
• Review payments for TT / Direct Debit and Prepayment transactions;
• Review monthly reconciliation on e-form / Catering system / Library system / P-card system with FMS record;
• Play a key role in ERP and other system enhancement projects and collaborate on the UAT process;
• Perform supervisory role of Assistant Accounting Officers;
• Co-ordinate any issue with bankers;
• Prepare financial analysis and schedules;
• Coach, mentor, and supervise Assistant Accounting Officers, providing guidance, performance feedback to ensure high-quality service delivery; and
• Any other ad hoc duties assigned by Supervisor.

Applicants should have a bachelor’s degree, associate degree or diploma in accounting or a related discipline with a minimum of 5 years’ working experience, preferably in supplier payment or compliance-related areas. Membership or student membership of accounting bodies such as HKICPA/ACCA is an advantage. Proficiency in MS Office (Excel, Word, PowerPoint) and a good command of English and Chinese are required. The appointee should have good communication and interpersonal skills; be flexible and adaptive in a changing environment, be detail-oriented, responsible, and can work under pressure. Hands-on experience in ERP System and electronic workflows will be an advantage. Detail-oriented with strong problem-solving capabilities, especially during system troubleshooting is preferred. The role would be exposed to the best-in-class financial automation environment and is entitled to various professional training opportunities. (Duration: 3 years)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Review of applications will continue until the position is filled.

(Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.