Accounting Specialist

Key Responsibilities

• Process vendor invoices accurately and in accordance with company policies, ensuring proper coding, approvals, and supporting documentation
• Prepare and process weekly/biweekly payment runs (ACH, check, wire) and ensure vendors are paid on time
• Reconcile vendor statements and resolve discrepancies or billing disputes
• Maintain organized AP records and respond to vendor inquiries in a timely, professional manner
• Monitor AP aging and flag past-due or unusual items to management

• Generate and issue customer invoices accurately and on schedule
• Monitor AR aging reports and follow up on outstanding balances with customers
• Apply customer payments (checks, ACH, credit card) to appropriate accounts
• Investigate and resolve billing discrepancies, short payments, and disputed charges
• Assist in collections efforts and escalate delinquent accounts as needed

• Assist with month-end close tasks, including accruals and reconciliations
• Maintain accurate records in the accounting system and ensure documentation supports internal controls
• Support internal and external requests from the finance team
• Identify opportunities to improve processes and efficiency
• Perform other accounting duties and ad hoc projects as assigned

Skills, Knowledge & Expertise

Education

Qualifications

• Proficiency with accounting software (e.g., QuickBooks, Xero, NetSuite, or similar ERP systems)
• Strong Excel skills (pivot tables, XLOOKUP, basic formulas)
• High attention to detail and strong organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills, including comfort communicating with vendors and customers
• A proactive, problem-solving mindset with a commitment to accuracy and integrity

Benefits

• 12 days of accrued vacation in your first year
• 6 days Sick time
• 8 hours of volunteer time
• Medical, Dental, and Vision insurance (employee portion fully paid)
• Company paid Life, STD, and LTD
• Professional Development Plan
• 401k with company match
• Profit Sharing