Accounts Payable Specialist

About the Role

Own accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist, you’ll be the person vendors and employees actually deal with — processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller, you’ll take AP from a shared responsibility to a real function with clean process behind it.

This is a hands-on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen.

What You’ll Do

Accounts Payable Operations

• Own the full AP cycle — invoice intake, coding, approval routing, three-way match against POs and receipts, and payment runs

• Manage vendor onboarding and maintenance: W-9 and W-8BEN-E collection, banking details, payment terms, and keeping the vendor master clean and accurate

• Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies — and be the person who chases them down

• Process international and multi-currency payments, including wires, and track FX and fee impacts

Travel and Credit card Operations

• Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support

• Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners

General Accounting and Reporting

• Perform month end and quarter end close activities — journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation

• Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies

• Prepare and review balance sheet reconciliations and month-over-month flux analysis, with clear written explanations of drivers for the Controller

• Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth

• Prepare 1099 filings and support annual audit requests with clean documentation

• Build and document AP and T&E policies, controls, and workflow as the company grows

What We’re Looking For

• 3+ years of accounts payable experience, ideally at a high-growth company

• Hands-on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar)

• Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar)

• Strong Excel skills and comfort reconciling high transaction volume accurately

• Detail-oriented and organized, with genuine ownership of your close deadlines

• Clear, service-minded communicator — you’ll be the face of finance to both vendors and employees

• Comfortable building process where none exists yet, and improving it as volume grows

• (Optional) International and multi-currency payments, W-8BEN-E and withholding, or 1099 filing experience

• (Optional) Hardware, manufacturing, or semiconductor industry background

• (Optional) Experience supporting an audit or implementing AP automation