Accounts Payable Specialist

About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client
Our client is a toy company based in United States that designs and sells consumer products, working with licensing partners, trade show channels, and international suppliers. They are growing their existing offshore team to support their finance function. This role exists to keep their payables accurate, on time, and well controlled as the business grows.

The Role
As an Accounts Payable Specialist, you'll own the payables cycle from invoice to payment to reconciliation, reporting directly to the client's Controller. The role goes beyond processing. You'll run the tools that keep AP moving, like Dext and the company's virtual card program, and handle less routine work such as royalty-related COGS, freight costs, and VAT review.

What You'll Do

• Review, verify, and process vendor invoices for accuracy, correct coding, and proper authorization

• Prepare and process payments by check, ACH, wire transfer, and other approved methods

• Onboard new vendors and contractors, collect required documentation, and maintain accurate vendor master records

• Reconcile vendor statements, investigate outstanding balances and variances, and resolve invoice and payment discrepancies

• Administer the company's virtual card program, including user setup, spending limits, budget monitoring, and account maintenance

• Administer and support Dext, including users, settings, troubleshooting, and workflow improvements

• Track trade show and project-related costs in Xero and other financial systems

• Calculate, record, and reconcile royalty-related purchases and cost of goods sold (COGS), and record freight and shipping costs in the client's operations system

• Review VAT-related invoices and payments for accuracy and compliance

• Prepare reports and analysis for management, and flag opportunities to make AP more efficient

What We're Looking For

• 2 to 4 years of experience in accounts payable, bookkeeping, or general accounting

• A solid working knowledge of accounting principles, especially invoice coding, accruals, and reconciliations

• Strong Excel skills and comfort with the Microsoft Office Suite

• Close attention to detail. You catch the duplicate invoice and the miscoded expense before they become month-end problems.

• The ability to manage multiple deadlines and work independently, while staying in clear communication with a US-based team

• Clear written and verbal English communication

• Availability to work 8:00pm - 4:30am PHT

Nice to Have

• Hands-on Xero experience (strongly preferred)

• Experience with Dext or similar receipt and bill capture tools, and with virtual card platforms

• Prior experience supporting US-based companies or employers

• Exposure to royalties, inventory and COGS, freight costs, or VAT, ideally in a product-based or consumer goods business

• A degree in Accounting, Finance, or a related field

Why This Role

This AP seat offers real range. You'll work across royalties, COGS, VAT, and the systems behind the process, not just a queue of invoices. You'll work directly with the Controller, and the role explicitly asks you to spot and fix inefficiencies, so a curious, improvement-minded person has room to leave a mark.

This role is open to Philippine citizens currently based in the Philippines.

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