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Latitude Inc

Posted 6 months ago

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Accounts Receivable Specialist

Hershey, PAHybridFull-time

AI Summary

An Accounts Receivable Specialist prepares and submits construction progress billings, manages accounts receivable, and partners with project teams to support cash flow and client relationships.

About this role

About the Opportunity
A growing, organization within the construction services space is seeking a high-performing Accounts Receivable Specialist with strong construction billing experience. This is a critical role supporting company cash flow, project financial health, and client relationships.

Key Responsibilities

  • Construction & AIA Billing
  • Prepare and submit AIA G702/G703 progress billings
  • Manage continuation sheets and schedule of values
  • Accurately track and bill retainage
  • Incorporate change orders into billing schedules
  • Accounts Receivable Management
  • Generate and issue accurate invoices
  • Monitor aging reports and receivables
  • Proactively manage collections and payment follow-ups
  • Resolve billing discrepancies professionally and efficiently
  • Communicate regularly with project managers and clients
  • Compliance & Documentation
  • Track lien waivers and required project documentation
  • Ensure compliance prior to invoice submission
  • Maintain organized digital billing files
  • Financial Coordination
  • Partner with Project Managers and Operations
  • Monitor project budgets vs. billings
  • Assist with WIP reporting and cash flow forecasting

    • Required Qualifications

  • 3+ years of Accounts Receivable experience within the construction industry
  • Direct experience with AIA progress billing (G702/G703 forms)
  • Strong understanding of retainage and change orders
  • Experience managing collections professionally
  • High attention to detail and ability to manage multiple projects simultaneously

    • Preferred Qualifications

  • Experience with ERP/accounting software (e.g., QuickBooks, Sage, Viewpoint, or similar)
  • Experience with public sector or bonded project billing
  • Strong Excel proficiency

    • Skills

    Accounts ReceivableAIA G702AIA G703Change OrdersConstruction BillingExcelLien WaiversProgress BillingQuickBooksRetainageSageViewpoint

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