Admin Assistant

Yellowstone Local is proud to represent E Tabb Design Construction & Development LLC, a respected leader in commercial construction.

If you're someone who keeps operations organized, communication flowing, and priorities moving forward, this is an opportunity to make a meaningful impact within a growing commercial construction company.

What's in it for You?

• Pay: $23-$28 per hour, based on experience

• Full-time position

• Schedule: Monday-Friday, 8:30 AM-5:00 PM

• Consistent weekday schedule that supports work-life balance

• In-person office position located in Louisville, KY 40210

Why You'll Love It Here

• Join a respected commercial construction company specializing in medical facilities and Class A office spaces

• Work closely with company leadership and contribute to key business operations

• Gain exposure to executive support, project coordination, and construction administration

• Be part of a team that values professionalism, accountability, organization, and follow-through

• Help support the successful delivery of high-quality construction projects

Your New Role

• Support daily business operations through administrative coordination, organization, and process management

• Communicate professionally with team members, clients, vendors, and business partners

• Perform general office administration duties, including filing, data entry, recordkeeping, and document management

• Run business-related errands such as bank deposits, supply pickups, and local deliveries as needed

• Coordinate company vehicle fleet activities, including maintenance scheduling, repair coordination, and record tracking

• Assist with property and facilities administration by coordinating maintenance requests and service providers

• Support onboarding activities and employee record maintenance

• Order, track, and maintain office and operational supplies

• Coordinate waste management services, including scheduling and vendor communication

• Monitor and coordinate building utilities and essential services

• Receive, document, and distribute deliveries and packages

• Order company apparel and branded materials while maintaining inventory records

• Track inventory for cabinet company operations, including materials and supplies

• Identify opportunities to improve administrative processes and operational efficiency

Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.

Requirements

• Associate's Degree or equivalent relevant experience preferred

• Administrative, executive assistant, office coordinator, or office administration experience preferred

• Experience managing calendars, appointments, and scheduling activities

• Experience with professional email communication and business phone interactions

• Strong organizational and time-management skills

• Proficiency with Microsoft Office, Outlook, and standard office software

• Ability to handle confidential information with professionalism and discretion

• Strong written, verbal, and interpersonal communication skills

• Ability to maintain accurate records and documentation

• Ability to manage multiple priorities in a fast-paced environment

E Tabb Design Construction & Development is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #yellow