Administration Assistant

The Administration Assistant is a key role in our Minworth Distribution Centre (DC).

The role will contribute to the success of Minworth DC bymaintaininga high levelof administrative support and delivering a great level of customer service.

Ensure processes are carried outin accordance withsiteproceduresand all tasks are accurately recorded,reportedand completed.

• Process all Proof of Deliveriesin a timely mannerincluding any customer claims and disputes.Liasedirectlywith ourhaulierprovideron any failed or rebooked deliveries. All returned stock to be managed in conjunction with the Stock team. This includedaccuraterecords and reporting

• Site service target of 99.85% to bemaintained. This includes daily root cause analysis and investigation on all failures/cross offs. Theappropriate codingto be actioned on bothSharepointand SAP.

• Responsible for weekly payroll processing for both Mondelez and agency warehouse staff. Reports include weekly Quicks and absence reports. All payroll queries to be dealt with ina timelyfashion 

• Accountable for the International Inbound schedule for the DC. Planning slots around the warehouse capabilityregardingrework and general availability.

• ProcessingWiPrequests with an eye on BBE dates for both Bournville and all relevant Co Packers which includeInternationalcustomers

• Procurement of all site services and products, from stationary to uniforms to CBRE spend. Purchasing services on behalf of the centrallogisticsteam (egIreland/2XL)

• Reconciliation and banking of the Staff shop monies

• Daily scanning of all load sheets and stored on central shared drive

• Participate in any Community or Team initiatives meeting a site target of 30%. Support for local charities and Foodbanks. Take part in Boost ideas

• Collating data and preparing report for use within the weekly Admin and Stock team review meeting and for the Network

• Ability todemonstratehigh levelof attention to detail

• Proven ability to be able to manage their own time to achieve daily targets

• A team player whois capable of workingon their own initiative

• Excellent communication andproblem solvingskills

• Good knowledge of Microsoft Office, (Excel).

• Knowledge in systems as SAP, Kronos,Autostore, Inet would be appreciated

• Ability to perform repetitive work in a fast-paced work environment and capable of the defined physical activities (lifting, bending, carrying, pushing, pulling, etc.).