Posted 2 months ago
Administrative Assistant (Architecture Focus)
South AfricaOn-siteFull-time
AI Summary
Administrative role supporting operations in the architecture/interior design space; focuses on organizing day-to-day tasks, client communication, data entry and document management.
About this role
About the Role
We are seeking a reliable and detail-oriented Administrative Assistant to support a growing
business specialising in high-end architectural materials, including flooring and structural
elements.
This is a varied role suited to someone who enjoys organisation, supporting operations, and
working within the architecture or interior design space. You’ll play a key role in keeping
day-to-day tasks running smoothly while supporting internal processes and client
communication.
Key Responsibilities
● Provide general administrative support across the business
● Manage and respond to emails in a professional and timely manner
● Assist with data entry, document management, and organisation
● Work with spreadsheets (Excel) and maintain accurate records
● Support CRM management (e.g. HubSpot)
● Organise and manage files using tools like Dropbox
● Assist with project-related admin tasks as needed
We are seeking a reliable and detail-oriented Administrative Assistant to support a growing
business specialising in high-end architectural materials, including flooring and structural
elements.
This is a varied role suited to someone who enjoys organisation, supporting operations, and
working within the architecture or interior design space. You’ll play a key role in keeping
day-to-day tasks running smoothly while supporting internal processes and client
communication.
Key Responsibilities
● Provide general administrative support across the business
● Manage and respond to emails in a professional and timely manner
● Assist with data entry, document management, and organisation
● Work with spreadsheets (Excel) and maintain accurate records
● Support CRM management (e.g. HubSpot)
● Organise and manage files using tools like Dropbox
● Assist with project-related admin tasks as needed
Ideal Candidate
● Highly organised with strong attention to detail
● Reliable and able to work independently
● Strong written communication skills (client interaction via email)
● Comfortable handling a variety of administrative tasks
● Proactive and able to manage workload effectively
● Reliable and able to work independently
● Strong written communication skills (client interaction via email)
● Comfortable handling a variety of administrative tasks
● Proactive and able to manage workload effectively
Skills and Experience
Essential:
● Experience in an administrative or assistant role
● Proficiency in Microsoft Office (especially Excel)
● Strong email and communication skills
Desirable:
● Background in architecture
● Familiarity with CAD software
● Experience using HubSpot or similar CRM systems
● Experience with cloud storage platforms (e.g. Dropbox)
● Experience in an administrative or assistant role
● Proficiency in Microsoft Office (especially Excel)
● Strong email and communication skills
Desirable:
● Background in architecture
● Familiarity with CAD software
● Experience using HubSpot or similar CRM systems
● Experience with cloud storage platforms (e.g. Dropbox)
Skills
Archive/file OrganizationCAD FamiliarityCloud StorageCRM Management (HubSpot)Customer CommunicationData EntryDocument ManagementDropboxDropbox Or SimilarEmail EtiquetteEmail ManagementFile Naming ConventionsHubSpot Or Similar CRMMicrosoft ExcelMicrosoft OfficeOffice 365Project AdministrationRecords ManagementSpreadsheet Maintenance
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