Administrative Assistant

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of the department and leadership team. This role serves as a key point of contact, managing schedules and coordinating meetings. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred
• 2+ years of administrative, executive support, or office management experience preferred.
• Experience supporting senior leaders or multiple teams is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional judgment and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

Responsibilities

Administrative Support
• Provide administrative support to leaders.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Organize and maintain electronic and paper filing systems.
Meeting and Event Coordination
• Schedule and coordinate meetings, conference calls, and virtual events.
• Prepare agendas, meeting materials, and presentation documents.
• Coordinate travel arrangements, lodging, and expense reporting.
• Assist with planning team events, offsites, and special projects.
Communication and Collaboration
• Maintain confidentiality when handling sensitive information.
• Foster a professional and positive working environment.

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