Administrative Assistant

Position Summary

The Administrative Assistant provides administrative and office support to ensure the efficient day-to-day operations of The Remedy Mental Health. This role serves as the first point of contact for visitors, manages incoming communications, supports recruiting and internal communications, and assists with a variety of administrative projects across the organization.

Essential Responsibilities

• Manage the shared company email inbox, routing inquiries to the appropriate departments.

• Monitor and distribute incoming faxes, mail, and packages.

• Welcome and assist visitors, vendors, and interview candidates.

• Coordinate candidate interviews and recruitinglogistics.

• Draft and distribute the monthly employee newsletter and other internal communications.

• Maintain office supply inventory and place supply orders.

• Coordinate catering and meal orders for meetings and events.

• Maintain conference rooms and common office areas.

• Assist with preparing documents, presentations, and other administrative materials.

• Support employee events, meetings, and office initiatives.

• Maintain organized electronic and physical filing systems.

• Perform other administrative duties and special projects as assigned.

Qualifications

Required

• High school diploma or equivalent.

• 2+ years of administrative, office, or customer service experience.

• Strong organizational, communication, and customer service skills.

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Ability to prioritize multiple tasks while maintaining attention to detail.

• Professionalism and the ability to maintain confidentiality.

Preferred

• Associate'sor Bachelor’s degree in Business, Healthcare Administration, or a related field.

• Experience in a healthcare or professional office environment.

Physical Requirements

• Prolonged periods of sitting and computer work.

• Occasionally lift up to 25 pounds.

• Ability to move throughout the office to greet visitors and distribute mail.