Posted 4 days ago
Administrative Assistant & Bookkeeper
Bethesda, MarylandRemoteFull-time
AI Summary
Company Overview: Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards.
About this role
Company Overview:
Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate.
Job Purpose:
Serve as back-up administrative and operations point person for the Chairman to ensure smooth functioning of activities and processes in multiple lines of business. Applies basic bookkeeping principals to prepare, maintain and report financial information.
Summary of Competitive Benefits & Perks:
Company Core Values:
- Excellence: Demonstrates a commitment to continuous improvement, innovation, and achieving the highest possible standards for performance.
- Ethics: Demonstrates a commitment to integrity, peer respect, and fairness. Continuously demonstrates a strong work ethic by exhibiting an indisputable drive to get the job done.
- Results: The product of consistently going above and beyond to deliver exceptional value for the team and the organization.
DUTIES & RESPONSIBILITIES: Duties will include, but are not limited to the following:
- Ensuring that the Reception area is fully covered and its processes are completed
- Receiving and placing phone calls on behalf of the Chairman on a back-up basis to the Executive Administrator to the Chairman.
- Maintaining the Chairman’s inbox and outbox with daily reports, memos, and other key documents as needed on a back-up basis to the Executive Administrator to the Chairman.
- Basic filing duties.
- Review all disbursement requests for compliance with company policies regarding expenditures and proper authorization;
- Review invoices and check requests for correct account codes, discounts, payment terms and balances due;
- Maintain accounts payable records and special project budgets, and provide research as needed;
- Prepare and process deposits, routine journal entries, bank reconciliations, and vendor payments;
- Learn/understand the fundamental functions of accounting software (specifically Peachtree) that are necessary for data entry, check processing, maintaining general ledger, and reconciling accounts payable and banking accounts;
- Reconcile expense receipts and prepare expense reports;
- Other duties as assigned.
JOB REQUIREMENTS (SKILLS / ABILITIES):
EXPERIENCE/EDUCATION:
AA or bachelor’s degree and at least two years administration experience in an executive office. Some accounting education or bookkeeping experience is recommended.