Administrative Assistant – International Logistics & Trade

Overview

Administrative Assistant – International Logistics & Trade

Location: Hüllhorst, Eschborn or Frankfurt - Germany (Hybrid)

Build Your Career in International Logistics and Trade

Are you an organised, detail-oriented administrator looking to develop specialist skills in international logistics, customs, and global trade?

We are seeking a proactive Administrative Assistant to join our team.

Whether you already have experience in export and customs administration or are looking to build a career in this field, we offer training, support, and development opportunities to help you grow.

Working with colleagues, logistics partners, and international customers, you will help coordinate global shipments of high-value instruments while developing expertise in export operations, customs compliance, and international trade processes.

Following our recent AEO certification, we are committed to maintaining the highest standards of compliance and operational excellence.

Responsibilities

Key Responsibilities

• Coordinate shipment bookings and collections with freight forwarders and logistics providers
• Prepare and maintain shipping documentation and records
• Create and verify pro forma invoices and shipment paperwork
• Liaise with internal teams and external logistics partners
• Ensure accurate reporting and record keeping
• Support international shipping and administrative activities

With training and development, you will also:

• Prepare export and customs documentation
• Support customs compliance and AEO requirements
• Process export transactions within ATLAS
• Assist with tariff classifications and regulatory reporting
• Prepare Intrastat declarations
• Develop expertise in international trade and customs regulations

Qualifications

Your Profile

Essential

• Experience in administration, coordination, office support, customer service, logistics, or a similar role
• Strong organisational skills and attention to detail
• Confidence working with systems, data, and documentation
• Fluent German and English (written and spoken)
• Strong communication and teamwork skills
• A positive attitude and willingness to learn

Desirable

• Experience in export administration, logistics, shipping, or supply chain
• Knowledge of customs procedures, international trade, or freight forwarding
• Familiarity with ATLAS, Intrastat, AEO requirements, or tariff classifications

What We Offer

• Flexible working hours
• Structured training in export operations and trade compliance
• Career development opportunities within a global organisation
• Competitive benefits package
• Supportive and collaborative working environment
• The opportunity to contribute to products that improve human health worldwide

Career Development

This role offers much more than administration. It's an opportunity to build specialist expertise in international trade, customs compliance, and global logistics.

Starting with core administrative responsibilities, you will receive training and development to expand your knowledge and take on increasing responsibility over time. This role can provide a pathway into specialist positions in export operations, logistics, customs compliance, and international trade.

Experience in customs and export processes is beneficial but not essential. We are equally interested in candidates with strong administrative skills, a desire to learn, and the potential to develop into a subject matter expert.