Posted 1 month ago
Administrative Assistant, Proposals Team
AI Summary
Supports IXL's RFP and proposals strategy by coordinating bid opportunities, preparing proposal materials, and collaborating with sales, legal, and finance teams to submit winning bids and track awards.
About this role
IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support IXL’s RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL’s product value and foster strong district partnerships. #LI-EM1
The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission to impact education.
This position requires you to be in our San Mateo, CA, headquarters office.
WHAT YOU'LL BE DOING
- Request and screen bidding opportunities daily
- Order supplies and proposals materials
- Print, copy, ship, and track proposals and book samples
- Complete online bid portal registration and questionnaires, and submit bids
- Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information
- Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses
- Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals
- Maintain contracts lists, track renewals, update pricing, as needed
- Support ad hoc bid projects, as needed
WHAT WE'RE LOOKING FOR
- BA/BS and 1-3 years of experience in a related field
- Strong written and oral communication skills
- Ability to prioritize tasks and work efficiently
- Exceptionally organized and detail-oriented
- Quick learner who demonstrates initiative
- Energetic, mature, positive person who works well independently and with a team
- Experience with Google Applications, Microsoft Office Suite, and Adobe required
- Experience with SchoolWatch and RFPs desired
- Experience in K-12 education a plus
Our pay ranges are determined by role, level, and location. The base hourly rate for this full-time position is $25 - $33 per hour + benefits. The range displayed on each job posting reflects the minimum and maximum target for new hire pay ranges for the position. Individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
ABOUT IXL LEARNING
IXL Learning is the country's largest EdTech company. We reach millions of learners through our diverse range of products. For example:
- 1 in 4 students in the United States uses IXL.com
- Rosetta Stone provides an immersive learning experience for 25 languages
- Wyzant is the nation's largest community of tutors, covering 300+ subjects
- Teachers Pay Teachers (TPT) is a comprehensive marketplace for millions of educator-created resources
Our mission is to create innovative products that will make a real, positive difference for learners and educators and we're looking for passionate, mission-minded people to join us in achieving this goal. We have a unique culture at IXL that fosters collaboration and the open exchange of ideas. We value our team and treat one another with kindness and respect. We approach our work with passion, tenacity, and authenticity. We find it immensely satisfying to develop products that impact the lives of millions and we are eager to have you join our team.
At IXL, we value diversity in age, race, ethnicity, gender, sexual orientation, physical and mental ability, political and religious beliefs, and life experience, and we are proud to promote a work environment where everyone, from any background, can do their best work. IXL Learning is an equal opportunity employer and does not discriminate against applicants and employees based on any legally protected category.
Skills
Explore related jobs
More jobs at IXL Learning
- Educational Sales Consultant, Eastern North CarolinaRaleigh, NC
- Implementation Specialist, PittsburghPittsburgh, PA
- Professional Learning Specialist, Midwest (Kansas City)Kansas City, MO
- Professional Learning Specialist, Central (Phoenix)Phoenix, AZ
- Content Production SpecialistRaleigh, NC
- Associate Visual Content SpecialistRaleigh, NC
Browse these categories
Market data for this role
All reports →- SeriesRole reportsOne role family at a time: how many openings, what changed this week, who is hiring, what it pays.
- SeriesSalary reportsWhat employers publish in job postings, by level and workplace. Not self-reported pay.
- Market overviewState of tech hiring, September 2026: up 4.8%Tech hiring rose 4.8% month over month in September 2026, with 411,122 new listings. Customer support and account executive roles led the growth.