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Palantir Technologies

Posted 3 months ago

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Administrative Business Partner - ShipOS

WashingtonHybridFull-time

AI Summary

Administrative Business Partner supporting Palantir’s ShipOS program for the U.S. Navy; owns calendar management, scheduling, travel, expense processing, onboarding logistics, and cross-functional coordination for multiple workstream leads.

About this role

A World-Changing Company
Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.

The Role

ShipOS is Palantir's partnership with the U.S. Navy to modernize the American maritime industrial base — accelerating submarine production, shipyard operations, and supplier coordination across the country. It's one of the highest-priority programs at the company, and it moves fast.

Our Administrative Business Partners don't just support leaders — they're the backbone of the busiest people on the team. You'll work directly with the leads running our Shipbuilder, Suppliers, and Shipyards workstreams and anticipate needs before they're voiced, own the details no one else sees, and make a high-performing team run even faster. This is a strategic role, requiring the ability to forecast and plan for changing circumstances with complicated data inputs.

Core Responsibilities

  • Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings
  • Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot
  • Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
  • Chase follow-ups and action items so leads don't have to
  • Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved
  • Book domestic travel arrangements and process expense reports
  • Help plan and support team events and external gatherings
  • Work autonomously and in close collaboration with teammates, government counterparts, and external partners.
  • Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
  • Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
  • Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)
  • Support external event planning and coordination
  • Maintain records of business and personal transactions and submit expense reports for key team members
  • Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
  • On & off-boarding new joiners
  • includes tracking and scheduling of 30/60/90 process (scheduling meetings between peep, people lead, and team lead)
  • citizenship verification and customer badging process
  • Adding new joiners to team wide meetings and calendar events
  • Maintain on-boarding resources and team documentation
  • Understand the team and client landscape

    • What We Value

  • You move fast and close loops — you don't let things fall through the cracks.
  • Strong written communication; you can own a weekly update without heavy editing from the people you support.
  • Organized and proactive — you surface blockers before they become problems.
  • High sense of urgency and ability to reprioritize on the fly in a fast-moving environment.
  • Thoughtful, tactful, and discreet — you're interacting with Navy officials, shipbuilders, and senior Palantir leadership.
  • Comfortable in ambiguity — Palantirians thrive in ambiguous environments.

    • What We Require

  • Previous administrative, operations, or coordination experience.
  • Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams).
  • Strong written communication skills.
  • U.S. citizenship required (program operates in classified and government-sensitive environments).

    • Skills

    Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft TeamsMicrosoft Word

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