We're looking for someone who will make our Kyiv office a place people actually want to come to. Not just because there's coffee and comfortable chairs — but because of the great people, lively atmosphere, and everything running smoothly.
This is a role for someone who naturally becomes the heart of office life: notices what the team needs, organizes the space and events, captures great moments for content — all while keeping every administrative process under control.
Three areas of responsibility: community support and corporate culture, office administration, team life content and representative function.
This is an in-person role. You need to be in the office, because your presence is what makes this role possible.
Format: flexible schedule, office-based in Kyiv. Hours: 5 days/week, 10:00–19:00.

Key Responsibilities

Administration:

Publish ready-made content according to the content plan
Respond to messages and comments
Keep pages active
Track company mentions and reposts

2. Office Content:

Capture genuine moments in the office — workdays, activities, casual interactions
Shoot photos and videos on a smartphone following scripts for the "about the team" series
Basic editing: cropping, color correction, captions
Suggest content ideas and involve the team in creating live content

3. Administrative Foundation

Ensure the office always has supplies, working equipment, cleanliness, and meeting rooms ready for use — following checklists
Welcome guests and clients, organize business visits
Find contractors and suppliers, check the quality of their work — and replace those who underperform
Track office expenses and manage the budget
Coordinate cleaning services, contractors, and suppliers
Handle correspondence and administrative requests
Maintain documentation, structure and organize information so anyone can use it

Skills, Knowledge & Expertise

Must-have

You figure things out and find solutions. When something goes wrong or the answer isn't obvious — you don't wait for someone to guide you. You analyze the situation, look for options, make a decision, or know who to turn to
You juggle many tasks at once and drop nothing. Deadlines, details, agreements — all under control
English level - B2
You can delegate and get results. Whether it's a contractor or a colleague — you communicate clearly, follow up on execution, give feedback
You're easy to be around. Equally comfortable with the team, guests, and contractors — you find a way with all kinds of people
Action is your default. You see what can be improved and go do it, without waiting for someone to ask
Detail-oriented and accountable. If you commit to something — it gets done
Confident working with Google Workspace (Sheets, Docs, Calendar)
Basic understanding of SMM (Instagram, LinkedIn, Threads)

Nice to have:

Experience in event management or content creation
Experience working with Notion
An eye for a good shot — you understand light and composition

Administrative Location Lead

About this role

Key Responsibilities

Skills, Knowledge & Expertise

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