Administrative Location Lead(Dnipro)

Key Responsibilities

• Ensure the office always has supplies, working equipment, cleanliness, and meeting rooms ready for use — following checklists
• Find contractors and suppliers, check the quality of their work — and replace those who underperform
• Track office expenses and manage the budget
• Coordinate cleaning services, contractors, and suppliers
• Handle correspondence and administrative requests

• Maintain and organize company documentation and records.
• Prepare, process, and archive personnel documentation, including employment agreements, amendments, leave requests, and other HR-related documents.
• Monitor document compliance with internal policies and legal requirements.
• Support onboarding and offboarding processes from a documentation perspective.
• Maintain and update HR databases, personnel files, and internal registers.

• Capture genuine moments in the office — workdays, activities, casual interactions
• Shoot photos and videos on a smartphone following scripts for the "about the team" series
• Basic editing: cropping, color correction, captions
• Suggest content ideas and involve the team in creating live content
• Publish ready-made content according to the content plan
• Respond to messages and comments
• Keep pages active
• Track company mentions and reposts

Skills, Knowledge & Expertise

• You figure things out and find solutions. When something goes wrong or the answer isn't obvious — you don't wait for someone to guide you. You analyze the situation, look for options, make a decision, or know who to turn to
• You juggle many tasks at once and drop nothing. Deadlines, details, agreements — all under control
• English level - B2
• You can delegate and get results. Whether it's a contractor or a colleague — you communicate clearly, follow up on execution, give feedback
• You're easy to be around. Equally comfortable with the team, guests, and contractors — you find a way with all kinds of people
• Action is your default. You see what can be improved and go do it, without waiting for someone to ask
• Detail-oriented and accountable. If you commit to something — it gets done
• Confident working with Google Workspace (Sheets, Docs, Calendar)
• Basic understanding of SMM (Instagram, LinkedIn, Threads)

• Experience in event management or content creation
• Experience working with Notion
• An eye for a good shot — you understand light and composition