Administrative Operations Manager

Natuvion is a digital moving company. Our team does not transport tables, filing cabinets or chairs. Natuvion moves business-critical data and processes from one technology platform to another. Typical Natuvion "relocation services" include data migration, data transformation, data quality, data integration, data privacy, data security and data governance.

We are looking for a reliable and proactive team member to join us as an Administrative Operations Manager, responsible for ensuring the smooth day-to-day operation of our Bratislava office, providing administrative support to the HR team, and assisting the company’s management.

Responsibilities:

• Managing, maintaining, and keeping records of administrative documents.

• Coordinating housing-related matters and working closely with the building manager, including handling technical requests, premises maintenance, and related administrative matters.

• Ensuring the smooth day-to-day operation of the office, including ordering office supplies and refreshments and arranging technical equipment.

• Supporting the organization of company events, internal meetings, and training sessions.

• Being responsible for receiving, recording, and distributing mail and deliveries.

• Professionally welcoming and coordinating visitors and guests.

• Managing the comprehensive organization of meetings and business trips, including booking flights, accommodation, restaurants, and other related arrangements.

• Managing communication and coordination with external suppliers and service providers, including cleaning, catering, building management, and other services.

• Managing and administering the occupational health and safety platform, including coordinating and maintaining records of mandatory employee training.

• Providing administrative and organizational support to the company’s managing directors with their day-to-day responsibilities.

• Preparing supporting materials and carrying out other ad hoc administrative and organizational tasks as needed.

Requirements

• Excellent organizational skills and the ability to effectively plan and prioritize tasks.

• Excellent time management skills and the ability to manage multiple tasks simultaneously.

• Advanced proficiency in MS Office, particularly Word, Excel, PowerPoint, and Outlook.

• Pleasant, professional, and confident demeanor.

• Strong attention to detail, accuracy, and thoroughness.

• Reliable, responsible, and able to work independently.

• Ability to adapt quickly to changing priorities and handle unexpected situations effectively.

• Excellent communication skills in Slovak and English - knowledge of German is an advantage.

What we offer:

• Opportunity for career development in an international company.

• Flat organizational structure, short communication channels, and an open-door policy.

• Learning and professional development through regular training sessions, workshops, and company meetings.

• 10 days per year dedicated to learning and professional development.

• Choice of a smartphone according to your preferences, also for private use.

• Drinks and snacks available at the workplace.

• MultiSport card co-financed by the employer.

• Financial contributions on the occasion of the birth of a child and marriage.

• Financial contribution towards sustainable mobility (bicycle / e-bike / e-scooter).

• Contribution to supplementary pension savings (3rd pillar).

• Additional vacation days for employees who have been with the company for more than 1 year.

• Meal allowance above the statutory minimum.

• Employee referral program with a financial reward for successful referrals.

• Nilo Health – a platform focused on psychological support and coaching.

• Employee discounts through the Corporate Benefits Platform, offering discounts on products and services from more than 800 providers.