ADMN101: Board Secretary

About JerseySTEM

All JerseySTEM roles are pro-bono (unpaid) positions.JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey.

Members contribute their professional skills and leverage their networks in service of the organization’s gender-equity agenda.Membership is a minimum six-month commitment of approximately six flexible hours per week and includes a $100 refundable deposit, returned after six months of active membership. K–12 educators, retirees, veterans, interns, and students are exempt from the deposit.

Overview

This is a pro-bono volunteer position.

This pro-bono volunteer position will assist in managing all the legal documents, helps with coordination and management of board meetings held on a regular basis. This role will be responsible for scheduling board meetings, creating agendas, preparing and gathering necessary materials needed for the meetings. It is important for this role to collaborate with other stakeholders and board members to compile all the necessary information in preparation of board meetings.

Responsibilities

• File, process, maintain, and log accurate board meeting documents in an organized manner.
• Executes on document workflows, and distributes all information to the appropriate parties.
• Monitors project documents and filing structures, and is responsible for quality control of all documents.
• Takes organized notes during board meetings and other meetings in which this role will participate in.
• Makes recommendations on more efficient ways of organizing documents and meetings as needed.
• Assist in development and enforcement of governance policies (non-profit, state or federal).
• Other administrative and secretarial duties as delegated by the Secretary.

Qualifications

• College degree preferred
• 2 years of corporate secretary or paralegal experience
• Experience in interacting with board of directors and senior leaders
• Strong proficiency in G-suite, Slack, and Jira
• Strong organizational skills required; must be detail-oriented
• Proactive, team player, flexible, eager to learn
• High proficiency in verbal and written communication skills
• Must provide a positive service attitude
• Discreet, and able to maintain confidentiality with sensitive information.
• Passionate about JerseySTEM’s mission
• 1 hours/week, 6 months

This is a pro-bono volunteer position.