Asset Coordinator

JOB TITLE: Asset Coordinator

JOB LOCATION: Varies

REPORTS TO: Office Manager

FLSA STATUS: Non-Exempt

The Asset Coordinator plays a central role in auction operations. They accurately document auction items to prepare for sale and work on-site after the sale to ensure both sellers and buyers have a positive experience.

QUALIFICATIONS

High school diploma or equivalent

Knowledge of farm/heavy equipment is helpful

Possess and maintain a valid driver’s license required. Position includes operation of company vehicles; applicants must meet company driving and insurance eligibility requirements.  

PRIMARY DUTIES

Organize and tag items for auction

Move heavy equipment or vehicles as needed during the cataloging process

Take photos and upload to the auction management website

Create accurate and detailed descriptions of auction items

Leverage AI-assisted tools to identify items, generate accurate descriptions, and validate make, model, year, VIN, and condition where applicable

Occasionally travel as part of a team to off-site auction locations for cataloging and pick-ups, including overnight stays

Help customers locate their purchases

Safely utilize heavy equipment (Skid Steer, telehandler, front end loader, etc.) to assist in safely loading and unloading of auction items during pick-up and drop off

Act as cashier at off-site pick-up

Be visible during open houses, providing service to customers as needed

Other duties as required and assigned

SKILLS

Attention to detail

Proficient with modern technology and AI-assisted tools (image recognition, asset identification, automated cataloging) to accurately identify, describe, and value assets

Written communication

Multi-tasking

Customer service

Time management

PHYSICAL ENVIRONMENT

Regularly outdoors in all weather conditions

Occasional travel to off-site auction locations

Regular walking, standing, stooping, climbing and crouching for long periods of time

Must be able to lift 30+ pounds

Work near moving mechanical parts, loud noise, explosives, and hazardous materials