Assistant Manager, Company Secretary

Job Description

JOB DESCRIPTION:

As part of our expansion, we are looking for a dedicated Assistant Manager, Company Secretary to ensure corporate governance and compliance with regulatory requirements.

YOUR ROLE AS AN:

Assistant Manager, Company Secretary

WHAT YOU’LL CHAMPION:

• Ensure the company complies with statutory and regulatory requirements (e.g., Companies Act, Bursa Malaysia, Securities Commission).
• Maintain corporate records, statutory registers, and minutes of board meetings, ensuring accuracy and confidentiality.
• Able to draft and review minutes, board and members resolutions, meeting agendas, SSM forms and corporate governance reports with minimal supervision.
• Assist the Manager to coordinate with the Board and relevant Committees for meetings and attend Board, Committee, and General Meetings, preparing necessary minutes and documents.
• Liaise with, support and advise management and directors, and stakeholders on corporate governance matters and corporate secretarial requirements.
• Work closely with legal, finance, and compliance teams to provide guidance on corporate secretarial best practices and ensure timely submission of regulatory filings.
• Handle communications with regulatory authorities such as SSM, Bursa Malaysia, and SC.
• Assist in corporate exercises such as restructuring, M&A, and fundraising activities.

WHO YOU ARE:

• Bachelor's Degree in Law, Business Administration, Finance, or a related field.
• ICSA qualification or MAICSA membership are highly preferred (ability to be appointed as the named company secretary is ideal).
• 4-6 years of experience in corporate secretarial work, preferably in and for public-listed company (PLC).
• Strong knowledge of the Companies Act 2016, Bursa Malaysia Listing Requirements, and Securities Commission laws and guidelines.
• Excellent communication and stakeholder management skills.
• Ability to work independently with minimal supervision.
• Ability to work under pressure and meet tight deadlines.