Assistant Project Manager

Job Summary

The Assistant Project Manager supports the Project Manager and Superintendent for assigned projects. Primary responsibility is administering the submittal, request for information, documentation management and close-out processes, and progress reporting on these activities. Other charges may include aspects of pre-construction planning, buyout, scheduling, change orders, commissioning and turnover, and meeting coordination.

Reports to

• Project Manager

Employment

• Full-time, in person.

Responsibilities

Submittal Management

• Oversees the identification, logging, tracking and distribution of submittal items.
• Expedites the review, approval, and close-out process.
• Request for Information (RFI) Management
• Logs, tracks, and distributes RFIs.
• Expedites the response, decision notification and close-out process.

Documentation Management

• Logs new drawings and sketches.
• Maintains procurement log.
• Coordinates with the field to assure that office and field documents are reconciled.
• Close-out Management
• Oversees the close-out process including development of requirements check list; request and receipt of close-out materials including As-Built documentation, warranties, guarantees, operations manuals, and service/maintenance data; scheduling systems training; and packaging and distribution of close-out materials to the Owner and others.

Reporting

• Provides monthly and on-request reports on submittal, RFI and close-out status.
• Subcontractor Selection Support
• Assists in evaluating subcontractors for work.
• Assists in negotiating contracts or purchase orders with subcontractors and vendors.
• Assists with pre-qualification process for subcontractors.

Schedule Development Support

• Secures subcontractor or vendor lead, delivery, and installation time information to support development of project schedules.

Meeting Support

• Attends and contributes to weekly and monthly project meeting
• Develops meeting minutes on request.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, work well under pressure, and when faced with unexpected occurrences or delays.
• Ability to effectively multitask while analyzing and solving problems.

Education and Experience

• Bachelor’s degree in construction science, Construction Management, or Civil Engineering preferred.
• 2+ years of construction related experience; internships may be included.

Physical Requirements

• Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching.
• Must be able to lift up to 50 pounds at a time.
• May require travel.

Core Competencies

Quality of Work

Attendance + Punctuality

Reliability/Dependability

Communication Skills

Decision-making

Initiative + Flexibility

Cooperation + Teamwork

Knowledge of Position

Training + Development

Note to Recruiters, Placement Agencies, and Similar Organizations: Delphi Construction, Inc. does not accept unsolicited resumes. Please do not forward unsolicited resumes to any Delphi employee. Delphi will not pay fees to any third-party firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Delphi and will be processed accordingly.