Assistant Project Manager

Position Title:Assistant Project Manager

Position Location:Remote - workvirtually fromanywhere in the United States

Job Summary

This is a position seeking someone who is looking to develop a broad understanding of project execution, from start to end. TheAssistant Project Manageris responsible forsupporting all aspects of a projectwith a primary focus on theprojectdeliverables and team management. This person will work as part of the project team and interact closely with the owner, designers, contractors, subcontractors, and other trades on projects in commercial and mission critical environments.

TheAssistant Project Managerwill receive general instructions on routine work, detailed instructions on newprojectsor assignments.  May work independently or under immediate supervision.  May serve as lead on routine projects of limited scope.

TheAssistant Project Managercommunicatesand operatesin line with organizational and client goals and values, as well as departmental objectives.

Essential Functions

Assist All Elements of Routine Projects (90%)

Project Coordination

• Collaborate with the Project Manager to oversee project schedules, track milestones, and manageworkflowto ensuretimelydelivery of project phases.
• Act as a liaison between internal teams, clients, and contractors tofacilitateseamless communication and resolve issues promptly.
• Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information.

Construction Administration

• Manage and distribute RFIs, submittals, transmittals, and other project-related documentation.

• Monitor construction progress bymaintaininglogs and tracking contractor inquiries or responses.

• Ensure all construction administration tasks are completed in alignment with project specifications and standards.

Revit and Technical Support

• Assist with Revit tasks, including creating, editing, andmaintainingdesign models and drawings.

• Review models for quality and accuracy, ensuring they meet project requirements.

• Provide drafting support as needed toexpeditethe preparation of drawing sets for submission.

Meeting and Communication Support

• Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines.

• Follow up with team members on assigned tasks and provide reminders for upcoming deadlines.

• Present project updates to internal stakeholders in a clear, concise manner.

Proactive Task Management

• Anticipate project needs byidentifyingpotential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track.

• Regularly review project workflows and recommend process improvements to enhance team efficiency.

• Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager.

Stakeholder Engagement

• Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals.

• Respond promptly to inquiries from stakeholders, providingaccurateand professional communication.

• Coordinate deliverables and submissions to meetclientand regulatory requirements.

Quality Control and Reporting

• Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy.

• Attend site visits and conductreviewof existing condition surveys and help withpunchlists

• Assistin preparing status reports and updates for both internal and external stakeholders.

• Track lessons learned during projects and document them for future reference.

General Administrative Support

• Organize andmaintainproject records, ensuring all information is up to date and accessible.