Associate, Executive Operations

Job Title: Associate, Executive Operations
Location: Metro Manila, Philippines
Employment Type: Full-Time
Reports to: Managing Director, Endeavor Philippines

Overview:
Endeavor Philippines is on the lookout for an organized and detail-oriented Executive Operations Assistant to provide efficient and effective administrative support to the Managing Director of Endeavor Philippines. The successful candidate will play a crucial role in empowering the Managing Director to do what is most essential by managing his day-to-day tasks, facilitating communications, and ensuring smooth operations related to the managing director’s administrative needs.

Responsibilities:

Include but are not limited to:

• Calendar Management: Handle the managing director’s schedule, managing pieces such as meetings, appointments, and travel arrangements.

• Meeting Coordination: Organize and prepare materials required for meetings, ensuring the timely distribution of agendas, minutes, and relevant documentation.

• Communication Liaison: Act as the first point of contact for internal and external communication pertaining to the managing director. Includes handling correspondence, emails, and phone calls on behalf of the managing director.

• Document Management: Maintain and organize official documents, reports, and records related to managing director’s activities. Ensure confidentiality and accuracy of information.

• Event Planning: Assist in planning and coordinating corporate events, conferences, and special meetings involving the managing director.

• Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with organizational policies.

• Collaboration: Work closely with other team members and executive assistants to facilitate effective communication and coordination within the organization.

• Family Assistance: Assist the managing director and their family’s administrative needs such as handling documents and organizing schedules

Qualifications:

• Proven experience as an administrative assistant, executive assistant, or secretary.

• Strong organizational and multitasking skills

• Excellent written and verbal communication abilities.

• Proficient in Google Suit, Microsoft Office, Zoom, and other relevant software.

• Discretion and ability to handle confidential information with professionalism.

• High attention to detail and accuracy.

• Experience in dealing with individuals from different countries and timezones is a plus.

Our Values:

• 3M (Magaling, Matino, Mapagbigay): Really good at what they do, ethical, and generous.

• Crazy is a compliment: Able to think out of the box.

• Can I help you: Our obsession is how to help our entrepreneurs succeed even more.

• SEAL Team: Every member of this team has ownership of their own particular niche.

• Go big AND Go home: We believe in playing to win and winning to play.

About Endeavor:

Headquartered in New York City, Endeavor comprises 42 independently-run offices around the world with over 600 employees. Our 2,500+ entrepreneurs include 60+ Unicorns that rely on Endeavor’s unparalleled network of peers and mentors to solve their toughest challenges. Portfolio companies include Tonik, the country’s first fully digital neobank, Inteluck, one of the region’s largest data-driven supply chain companies, GrowSari, which helps sari-sari stores with inventory and their livelihood nationwide and many more amazing companies! To learn more about Endeavor, check out our founder Linda Rottenberg’s presentation at Master’s of Scale here or read our Impact Report here.