Associate Facilities Coordinator (R6005)

The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs. Please note this role is within a SCIF.

Work Environment:

This role is Monday to Friday from 8am-5pm, based on-site in Arlington, VA and requires consistent presence during posted hours.

Key Responsibilities:

• Greet and assist visitors, ensuring a positive and professional first impression
• Manage emails and general inquiries, routing as appropriate
• Coordinate visitor access, badging, and check-in processes
• Maintain office organization, cleanliness, and readiness at all times
• Schedule meetings and manage conference room bookings
• Support office operations including mail distribution, deliveries, and supply inventory
• Coordinate with vendors and service providers as needed
• Partner with Facilities, IT, and Security teams to support workplace needs
• Maintain accurate records and handle sensitive information with discretion

Highschool Diploma or equivalent (Associate or Bachelor’s degree preferred)

1–3 years of experience in a front desk, receptionist, or administrative role

Strong verbal and written communication skills

Proficiency in Microsoft Office or Google Workspace

Ability to multitask and prioritize in a fast-paced environment

Strong organizational skills and attention to detail

Professional demeanor with a customer-service mindset

Experience working within or in tandem to a secure space, SCIF

Familiarity with visitor management systems (Envoy)

Experience supporting facilities or office operations

Basic knowledge of access control and office security protocols

Experience coordinating vendors, deliveries, and events

Strong problem-solving skills and ability to work independently