Associate Project Specialist

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Qualifications

• High school diploma, certification or diploma required.
• 0-2 years of relevant work experience.
• Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
• Microsoft Project, or similar project planning/management tool experience.
• Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Responsibilities

• Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
• Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
• Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
• Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.