AsstDir-Sales I

JOB SUMMARY

We are looking for a Personal Assistant & Sales Operations Coordinator.

Provides comprehensive administrative, operational, and organizational support to the hotel’s Director of Sales & Marketing. Responsible for coordinating the day-to-day operations of the Sales Department, managing schedules and priorities, supporting commercial activities, and ensuring efficient communication and coordination between the Sales team and other hotel departments.

Acts as a key point of contact for internal and external stakeholders, ensuring smooth workflows, timely follow-up on business activities, and effective execution of departmental tasks. Supports the Director of Sales & Marketing in managing daily priorities, preparing reports and presentations, coordinating meetings, and driving operational excellence within the department.

REQUIREMENTS

• Proven experience of at least 2 years in a Personal Assistant, Executive Assistant, Sales Coordinator, or administrative operations role.
• Previous experience in the hospitality industry – a strong advantage.
• Fluency in Hebrew and English, both written and spoken.
• Excellent organizational, multitasking, and time-management skills.
• Strong communication and interpersonal skills.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• Experience working with CRM systems and administrative platforms – an advantage.
• High attention to detail, accuracy, and strong follow-up capabilities.
• Ability to handle confidential information with discretion and professionalism.
• A proactive, service-oriented approach with the ability to work independently and under pressure.

KEY RESPONSIBILITIES

• Provide administrative, organizational, and operational support to the Director of Sales & Marketing.
• Manage calendars, schedule meetings, coordinate appointments, and prioritize daily activities.
• Prepare presentations, reports, correspondence, and business documents.
• Coordinate meetings, client visits, site inspections, travel arrangements, and departmental events.
• Support the daily operations of the Sales Department, ensuring smooth workflows and timely execution of tasks.
• Assist with sales proposals, contracts, client databases, CRM updates, and sales reports.
• Coordinate communication and follow-ups between the Sales Department and other hotel departments.
• Monitor ongoing tasks, deadlines, and departmental activities.
• Assist with special projects, initiatives, and operational assignments as required.
• Handle confidential information with discretion and professionalism.