Aviation Operations Coordinator

Amentum is a global leader in advanced engineering and innovative technology solutions, trusted by the United States and its allies to address their most significant and complex challenges in science,securityand sustainability. Our people apply undaunted curiosity, relentlessambitionand boundless imagination to challenge convention and drive progress. Our commitments are underpinned by the belief that safety,collaborationand well-being are integral to success.

Summary:

ASC’s Aviation Operations departmentAviation Operations Coordinatorassistsyear-round staff in implementing the most efficient use of available aviation resources via administrative support of active flight operations. This role interfaces with flight crews, grantees, National Science Foundation (NSF) managers, field camps, fellow ASC work centers, and other required agencies on station in support of the NSF’s scientific mission at aviation-supported camps, directs the movements of constantly changing cargo and passenger loads for flights in real time, inputs accurate flight data for all completed missions, and tracks the data for reporting purposes.  Candidates mustdemonstratethe ability to be autonomous in their role within approximately one month of arrival and be able to remain focused within a busy work environment. 

Position Responsibilitiesfor all AviationOperations(Av Ops)CoordinatorPositions:

• Facilitates the movement of passengers and cargo on USAPaircraftby coordinating required support activities between various USAP agencies & ASC departments.

• Utilizes Google Earth, AFF, and other flight tracking software tomonitoraircraftmovements.

• Enters mission data and causes fordelays/aborts/cancellationsand generates multiple reports in Maximo, Pipeline (SQL software), Microsoft Access/Excel, and other programs tofacilitate, track, and coordinate USAP’s planned on-continent cargo and passenger movements.

• Interacts with the NSF, their sub-contracting agencies, militarypersonneland other agency officials in a professional and tactful manner.

• Maintains geographiccoordinatesdocumentation.

• Ensures compliance with applicable Safety, Environmental, Health, and Waste Management policies/procedures and ensures that safety is the utmost priority in the workplace.

• Performs other duties asrequired. 

Helicopter Operations AvOps Coordinator – Day Shift:

• Maintains communication with pilots, field parties and/or field camps asrequired. This responsibility includes relaying updates on weather and other environmental conditions, emergent safety factors, and all changes in support requirements to relevant agencies and participants.

• Assists AvOps leadership in the execution ofallocatedflight hours based on NSF priorities by providing input/making decisions as to more efficient ways to conduct flights given current/changing conditions.

• Responsible for visually clearingthe McMurdo heliport and communicating hazards to inbound and outbound traffic.

• Gathers critical weather observations from remote field camps and weather stations to relay to flight crews.

Fixed WingOperationsAvOpsCoordinator – Day Shift

• Maintains day-of flight communications with crews to compileaccurateflight data for entry

• Collaborates directly with science and operational groups to planand preparecargo manifests on light and medium liftaircraft

• Disseminates flight schedule information and updates to the USAP community via Public Area Displays, USAP intranet publications, email & other methods.

• Assists AvOps leadership in the coordination of support foraircraft, passengers, and cargo from other National Antarctic Programs transiting through McMurdo & South Pole Stations.

• Attends flight-planning meetings with science and operational groups when possible.

• Maintains fuel cache inventorydocumentation.

• Compiles presentation materials for twice weekly meeting attended by all Fixed Wing schedule stakeholders.

Dual Helicopterand FixedWingOperationsAv OpsCoordinator –Swing Shift

• Works autonomously out of thehelicopterhangar to implementeveningoperations for the helicopter operation including adjusting scheduled missions to meet currentcircumstances, communicating changes to passengers and crews, clearing the McMurdo heliport for potential hazards, andmaintainingcommunication with field partiesanticipatingflights.

• Assisting the Helicopter Operations Supervisorand Fixed Wing Operations Supervisorwith scheduling flights for the next day.

• Re-publishing the Helicopterand Fixed WingScheduleswhen changes need to be made after 1730 or “town hours”.

• Fixed Wing flight data entry for flights that return after 1730 or “town hours”.

• Monitoring& responding toFixed Wing communication streams whileactivelyworking from the helicopter hanger.

Required Education, Experience, Certificates and Licenses:

• High School diploma orGED

• Two years’ experience in administrative duties customer service, reporting or data management is required.

Expected Skills and Competencies:

• Proficient in Microsoft Office Suite (Excel, Word, Outlook)

• Must be skilled in word processing,spreadsheetsand database software, and have strong written and verbal communication skills.

• Must be willing to work swing shift or evening shift, if necessary.

Preferred:

• Experience with field work, science support, or remote logistical support is strongly preferred.

• Experience in aviation logistical support or passenger and cargo movement, to include documentation,expediting, and tracking is strongly preferred.

• Recent USAP experience, especially any work related to field logistical support, is strongly preferred.

• Familiarity with radio communications, particularly in the aviation or emergency response realms, is strongly preferred.

Physical and/or Other Requirements:

• Willingness and ability to deploy to Antarctica for extended periods

• Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica

• Successful completion of drug screening and background check required by employer

• Successful completion of Federal Background Check required by the NSF

• Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.

• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.

• Mustparticipatein community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safetyobjectives.

• Valid Driver’s License issued in the United States

• No clearance requirement but the contract and/or the site requires US Citizenship to be approved for access. (includes NACI / T1, MRPT, CAC): Must be able to obtain andmaintainfacility credentials/authorization. Note: US Citizenship isrequiredfor facility credentials/authorization at this work location.

Safety- Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing andmaintaininga safe work environment. Asappropriate, each employeeis responsible forcompleting all training requirements and fulfilling all self-aid/buddyaid responsibilities,participatingin emergency response tasks, and serving on safety committees and teams.

Quality- Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations.Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance- Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policiespertaining tojob.

We are an equal opportunityemployerand all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Amentum is a drug free workplace.