Battalion Supervisor

Status: Exempt

Reports To: Regional Coordination Business Manager

Location: Visalia, CA

A. Job Summary

The Battalion Supervisor (BATS) position is a leadership and management role with a primary focus on

administrative functions, including logistics, planning, coordination, and personnel oversight (approximately 85% of

duties). The BATS is responsible for ensuring operational readiness and organizational efficiency through effective

leadership, employee training, resource and supply management, and administrative oversight of personnel,

vehicles, inventory, and data/metrics reporting.

As a direct supervisor of assigned field personnel, the BATS is accountable for maintaining a positive, professional

workplace culture aligned with Wildfire Defense Systems’ (WDS) core performance standards: Safety, People, and

Mission. The BATS ensures that all team members meet these standards consistently.

Secondary responsibilities (approximately 15%) include the safe coordination of WDS resources with Incident

Management Teams (IMT) and Incident Command Teams (ICT), serving as a liaison between field operations and the

WDS Fire Watch Office or assigned Insurance Response Commander (IRC). During periods of elevated wildfire

activity, the BATS may be deployed to an Incident Command Post (ICP) as the senior WDS representative, providing

incident management support and operational guidance in the absence of a Taskforce Leader (TFLD) or Liaison

Officer (LOFR).

The BATS reports directly to the Regional Coordination and Business Manager (RCBM) during routine operations

and, when deployed, operates within the WDS incident management structure, reporting to the Fire Watch Office or

designated RCBM, depending on the complexity of the response.

B. Duties and Responsibilities

Business Administration and Management (Primary Mission 85%)

The Battalion Supervisor (BATS) serves as the first level of management within the Field Services Division and is

primarily responsible for the administration of Wildfire Defense Systems (WDS) business operations. This role

emphasizes administrative leadership, including the coordination of personnel, oversight of daily workflows,

and execution of operational decisions that align with WDS goals and objectives.

The BATS ensures the efficient organization and deployment of Task Force Leaders (TFLDs) and other field

resources, while maintaining accountability for the timely completion of all administrative responsibilities.

These include, but are not limited to:

1. Planning/Organizing

• Develops and communicates daily, weekly, and monthly operational goals and schedules for assigned

personnel.

• Leads and directs staff in the execution of administrative tasks, ensuring clarity of expectations and

alignment with organizational priorities.

• Coordinates resource allocation and task assignments to support operational readiness and mission

success.

2. Reporting and Documentation

• Ensures timely and accurate completion of all required reports, including personnel activity logs,

resource utilization, and incident documentation.

• Maintains up-to-date records in WDS systems, including data entry for metrics, inventory, and

operational performance.

• Reviews and submits documentation in accordance with WDS administrative protocols and deadlines.

3. Personnel Oversight

• Manages daily administrative functions related to workforce supervision, including scheduling,

timekeeping, and performance tracking.

• Conducts regular check-ins with assigned personnel to ensure compliance with WDS standards and

expectations.

• Supports onboarding, training coordination, and documentation for new and existing employees.

4. Resource and Asset Management

• Oversees the administrative tracking and allocation of field assets, including vehicles, equipment, and

supplies.

• Ensures inventory systems are updated regularly and discrepancies are addressed promptly.

• Coordinates with logistics and supply teams to maintain operational readiness and resource

accountability.

5. Compliance and Standards Enforcement

• Ensures all administrative practices align with WDS policies, safety protocols, and regulatory

requirements.

• Monitors adherence to internal standards and escalates issues as needed to the Regional Coordination

and Business Manager (RCBM).

• Supports audits, inspections, and internal reviews by providing accurate and complete administrative

records.

Incident and Resource Management (Secondary Mission 15%)

1. Prepare, Mobilize, and Brief

• Coordinate with WDS Incident Response staff and the Fire Watch Commander to ensure alignment with

company objectives and safe execution of operations.

• Verify readiness and fitness for duty of assigned personnel, and ensure vehicles and equipment are

clean, functional, and deployment-ready.

• Review Incident Action Plans (IAPs), obtain operational briefings, and clarify mission objectives.

• When assigned, travel to designated locations to oversee WDS field operations and serve as the senior

WDS representative at the Incident Command Post (ICP).

• Participate in ICP briefings and planning meetings to maintain situational awareness and operational

alignment.

• Collect and analyze incident intelligence to anticipate fire behavior, inform containment strategies, and

guide resource deployment.

• Establish and communicate a clear Common Operating Picture (COP) to supervisors and subordinates,