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Malt

Posted 4 months ago

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Bid & Proposal Manager

LondonOn-siteFull-time

AI Summary

Bid & Proposal Manager at Malt leads end-to-end bid management for international tenders, coordinates cross-functional inputs, and builds scalable, AI-driven proposal processes to drive international revenue.

About this role

🪐 Discover our galaxy

Join the Future of Work ! Malt is Europe's leading freelance marketplace, connecting over 900,000 talented freelancers with 90,000+ companies. Founded in 2013, we're transforming how work gets done through our tech-powered, human-centered platform. What makes us different:

- A diverse team of 600 Malters across 6 European countries
- A culture that champions equality (50% of our Comex are women) and inclusive growth
- Backed by top investors including ISAI, Serena Capital, Eurazeo Growth, Goldman Sachs, and BPI
- A mission to give everyone the freedom to work differently

Ready to help shape the future of work? Your next chapter starts here! 🪐

At Malt we believe that Ambition is the Way, so all lists of missions and responsibilities are non-exhaustive.

Explore your future career 🔭
As our Bid & Proposal Manager, your mission is to partner with sales and account management teams to deliver high-impact, professional, and winning bids & proposals for complex international requirements.
Operating out of our London office as a core pillar of our global enablement strategy, you will own the market requirements, coordinate complex B2B deals across global boundaries, and build out a scalable, AI-driven proposal architecture to directly drive international revenue growth.

Key responsibilities ✨

  • End-to-End Bid Management: Lead and manage the end-to-end response process for international tenders (RFPs) from intake to submission, ensuring all technical, legal, and commercial questions are compelling, compliant, and accurately answered.
  • Win Strategy & Collaboration: Partner with commercial opportunity/contract owners, sales, and account management teams to identify client priorities, define "win themes," and coordinate cross-functional inputs from subject matter experts across the organization.
  • Deal Scoring & Governance: Structure, implement, and drive the adoption of a formal deal scoring methodology. Prioritize deals with the highest potential value, strategic alignment, and win likelihood, and actively facilitate critical "Bid/No-Bid" discussions to optimize resource allocation.
  • Global Content Architecture: Establish, curate, and maintain Malt’s international "Single Source of Truth" RFP content library (covering current GTM records, country-specific offers, rules of pursuit, legal, IT security, and data privacy practices).
  • AI Adoption & Scaling: Drive the usage metrics, optimization, and team-wide adoption of our internal MaltyAI RFP assistant to scale content delivery and maximize response efficiency.
  • Data-Driven Insights: Track, analyze, and report on RFP/proposal data, win/loss rates, core reasons for outcomes, and competitor movements to continuously improve international success rates.
  • Content Excellence: Draft, edit, and review clear, professional, and high-impact content that powerfully sells the commercial value of Malt to enterprise clients.

    • About you 🧑‍🚀

  • Commercial Acumen: Strong commercial awareness with the ability to connect cross-functionally, facilitate collaboration, encourage creative problem-solving, and confidently navigate conflict across teams.
  • Relevant experience (8-10 years): Proven track record in bid management, proposal development, or professional writing within a fast-paced complex B2B environment.
  • Project Management & Detail: Superb project management skills with a proven ability to track milestones, prioritize effectively, and deliver high-quality proposals under tight deadlines with meticulous attention to detail
  • Knowledge Management: Skilled in constructing, organizing, and maintaining comprehensive standardized content libraries to scale documentation globally.
  • Native level in English is mandatory, as you will handle international tenders and align with global teams.
  • Writing Excellence: Strong writing, editing, and reviewing skills with high attention to detail.

    • How to join the mission? 🚀

  • First call with Esra, our Talent Acquisition Lead, to better understand your background, aspirations, and answer any questions you may have. (30-45 minutes)
  • Interview with your future manager, Matthieu to delve into your experience and the specifics of the role. (45-60 minutes)
  • Business case in order to assess your technical skills.
  • Final interview with a C-level executive to discuss Malt’s long-term vision and how you fit into our strategic growth.

    • Skills

    AI-driven Content ToolingBid ManagementContent Library ManagementContract And Legal CoordinationData Analysis And Metrics ReportingIT Security And Data Privacy FamiliarityKnowledge ManagementProject ManagementProposal DevelopmentRFP ResponseTechnical Writing And Editing

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