Property Administrator (Residential / Commercial)

Larlyn Property Management is continuing to grow, and we’re excited to welcome a Property Administrator who is ready to be part of that journey.

Whether you are a seasoned Residential Property Administrator looking to expand your impact, or a Property Manager seeking a more structured, operations-focused role, this is an opportunity to contribute to a team that is building and strengthening its residential portfolio.

As our operations evolve, we are looking for someone who brings consistency, professionalism, and a strong sense of ownership in their work. This role is ideal for someone who enjoys working through the details, is confident in Yardi, and takes pride in supporting a team through reliable, high-quality administrative work.

Join Larlyn Property Management, a family-owned company with deep roots in the industry, as we continue to grow and strengthen our presence in the market.

About the Role

In this role, you will play a key part in supporting our expanding residential operations. You will manage the administrative functions that keep our properties running efficiently, while contributing to a team that is focused on consistency, service, and operational excellence.

Key Responsibilities

• Oversee day-to-day administrative operations for assigned residential properties
• Manage leasing documentation, including new leases, renewals, amendments, and terminations, ensuring compliance with policies and legislation
• Coordinate tenant move-ins and move-outs in Yardi with accurate data entry and workflow updates
• Partner with Client Accounting and Property Managers to support month-end processes and maintain complete, accurate records
• Respond to resident inquiries with timely, professional service across phone, email, and in-person interactions
• Complete administrative tasks including filing, document management, supply coordination, and maintenance requests
• Provide support across residential and commercial portfolios, with occasional assistance to condo teams (AGMs, budgets, and meeting documentation)
• Apply knowledge of property management practices, policies, and compliance requirements
• Participate in ongoing training and development to stay current with industry standards
• Contribute to continuous improvement by identifying efficiencies and suggesting practical enhancements

Education

• Diploma or degree in Business Administration, Property Management, or a related field

Experience

• 3–5 years of experience in residential/commercial property administration, ideally within mixed-use portfolios
• Experience in a client-focused, third-party management environment
• At least 1 year in a senior or lead administrative capacity
• Proven ability to work independently while collaborating across departments
• Experience supporting team performance and coordinating workflows across different stakeholders

Skills & Competencies

• Proficiency in Yardi and Microsoft Office (Outlook, Word, Excel)
• Strong organizational and time management skills
• Clear, professional communication with a customer-focused approach
• Sound judgment and problem-solving ability

Preferred Qualifications

• Knowledge of the Residential Tenancies Act and property management best practices
• Professional designations (e.g., RCM, ARM, CPM) are considered an asset