Billing Administrator

Key Responsibilities

• Matter billing administration and communication including but not limited to: the creation of fee invoices for clients, reversing and reissuing invoices and vouchers, sending invoices (both current and outstanding), amending of timelines and disbursements and supporting billing policies in the life cycle of the invoice;
• Prepare weekly WIP reports and coordinate amongst billing team;
• Respond to queries on timelines and disbursements, pre-billing, writing off bad debt, WIP (time and disbursements) and balances left on matters;
• Raise correspondence for credit notes and write-offs, seeking approval to proceed;
• Resolve internal and external queries in relation to invoices, clarifying discrepancies and seeking solutions from colleagues and fee earners;
• Support the processes for e-billing in a timely and effective manner;
• Support the processes to improve working capital management and reduce lock-up with a focus on working with cashiering on timely resolutions;
• Assist and support other areas of finance where required, with a focus on accounts payable;
• Proactive identification, implementation and adoption of system processes to enhance both internal and external efficiency and experience;
• Carry out all aspects of the role in accordance with relevant policies, procedures and controls;
• Develop strong relationships with the wider Group Finance function to ensure identification and consistent use of best practice.

Skills, Knowledge & Expertise

• 2-3 years' experience in a similar role;
• Experience of working in a Finance Operations team in a financial services firm, proficiency in the use of Microsoft Office and Aderant;
• Ability to work proactively and effectively within a team and with minimal supervision;
• Excellent client service and effective communicator with awareness of the wider commercial environment;
• High attention to detail and accuracy with documents;
• Analytical and logical approach, with a strong sense of initiative;
• Highly diligent, organized and able to meet deadlines

Benefits