Billing Specialist

Key Responsibilities

• Invoicing: Generate and distribute invoices to customers in a timely and accurate manner. Ensure that invoices are complete and compliant with contracts, company policies and relevant regulations.
  
  
• Responsibilities will also include the following:
  • Support the implementation of invoicing procedures, establishing protocols, setting up billing procedures, and developing invoicing workflows.
  • Oversee invoice processing, validation, and distribution.
  • Design invoice data categories and manage ERP system data.
  • Analyzed delays in approvals process to identify and resolve any issues with approval workflow.
  • Manage clients requests and inquires.Uploading and storing invoice records and electronically organizing contracts and supporting materials.
  • Monitor and follow up on outstanding invoices to ensure timely processing.
  • Prepare and analyze billing reports.
  • Verifying tax information.
  • Assisting with past due or denied invoices.
    
    
• Customer Relations: Collaborate with CPH leadership and PM teams to resolve customer inquiries and disputes, fostering positive relationships with clients.
  
  
• Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing changes to enhance efficiency and reduce errors.
  
  
• Perform other duties as assigned.

Skills, Knowledge & Expertise

• Proficiency in MS Office, and ability to analyze large sets of data.
• Excellent professional verbal and written communication skills and strong negotiation skills.
• Exceptional attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
• Strong interpersonal, time-management, and problem-solving skills
• Strong sense of urgency, with outstanding prioritization skills and professionalism
• Focuses on objectives and deliverables, execution of tasks, and fast implementation.
• Review documents for clerical errors and modify documents.

• Associate’s or Bachelor’s degree in Accounting or related field.
• 5-7 years of related experience with invoicing, and familiarity with relevant legal and regulatory requirements. Experience with generating and distributing approximately 150+ invoices within a week is a plus.
• Knowledge of GAAP and basic accounting principles.
• Experience with Deltek Vision is a plus.
• Experience in the following industries in a plus: Construction and / or Engineering.

Benefits

• Dependent upon experience.
• CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
• Company Paid Life Insurance and Short-Term Disability.
• 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.