Bookkeeper

About Pleasant Hill Ministries

Pleasant Hill Ministries has been a cornerstone in the 5th Ward community for over a century, beginning its mission as Pleasant Hill Baptist Church in 1925 and expanding into Pleasant Hill Community Development Corporation in 1995. Embracing the essence of serving suffering humanity, the organization is dedicated to creating a lasting impact through innovative programs centered on spirituality, comprehensive ministry, and community revitalization. Beyond its foundational church, Pleasant Hill Ministries has furthered its commitment by constructing a senior independent living facility, an event meeting space, and multi-family housing units on its campus. This multifaceted approach showcases the organization's deep-rooted passion for uplifting individuals and communities, embodying a steadfast focus on enhancing the well-being and prosperity of all those they serve.

About the Position

Pleasant Hill Ministries is seeking a dependable, detail-oriented, and experienced Bookkeeper to support the financial operations of its ministry, community development initiatives, programs, properties, and related activities. This position plays an important role in maintaining accurate financial records, supporting strong internal controls, and ensuring responsible stewardship of the financial resources entrusted to the organization.

Working closely with organizational leadership, the Bookkeeper will manage day-to-day bookkeeping activities, including recording financial transactions, maintaining the general ledger, processing accounts payable and receivable, reconciling bank and credit card accounts, tracking contributions and other revenue, maintaining supporting documentation, and preparing routine financial reports. The Bookkeeper will also assist with tracking expenses across ministries, programs, properties, grants, and other funding sources.

The successful candidate will demonstrate integrity, confidentiality, accuracy, organization, sound judgment, and a service-oriented approach. The Bookkeeper must be comfortable working with sensitive financial information and collaborating with ministry leadership, staff, financial institutions, vendors, accountants, auditors, and other external partners.

Essential Duties and Responsibilities

Accounting and General Ledger

· Record and properly classify income, expenses, deposits, payments, transfers, journal entries, and other financial transactions.

· Maintain the general ledger and chart of accounts and help ensure transactions are recorded consistently and accurately.

· Assist with month-end and year-end closing activities and maintain organized supporting schedules and documentation.

· Maintain complete electronic and physical financial records in accordance with organizational recordkeeping practices.

Accounts Payable and Receivable

· Process approved invoices and payments and maintain invoices, receipts, approvals, and other supporting documentation.

· Prepare invoices and monitor accounts receivable, reimbursements, and outstanding balances, as applicable.

· Maintain vendor records, including W-9 documentation, and assist with information needed for Form 1099 reporting.

· Communicate professionally with vendors and internal staff regarding routine payment and documentation questions.

Banking and Reconciliations

· Reconcile bank, credit card, and other financial accounts monthly and investigate discrepancies in a timely manner.

· Record deposits, electronic transactions, fees, transfers, and other banking activity accurately.

· Maintain reconciliation documentation and promptly report unusual, unsupported, or unresolved transactions to leadership.

Contributions, Programs, Properties and Funding

· Track contributions, program revenue, rental or property-related receipts, sponsorships, grants, and other organizational revenue as applicable.

· Maintain accurate accounting records by ministry, program, property, project, grant, or funding source when required.

· Track restricted and designated funds and help ensure related expenditures are properly classified and supported.

· Monitor grant and program expenditures against approved budgets and maintain documentation for reimbursable or reportable expenses.

· Assist leadership with financial information needed for grant reports, reimbursement requests, program reviews, and property-related reporting.

Financial Reporting and Budget Support

· Prepare routine financial reports for leadership, including income and expense reports, balance sheets, cash reports, and budget-to-actual information.

· Assist leadership with annual budgeting, program and ministry budget tracking, and financial information needed for planning and decision-making.

· Identify material variances, missing documentation, unusual transactions, or other financial concerns and bring them to leadership's attention.

Audit, Compliance and Internal Controls

· Maintain financial records in an organized, audit-ready manner and provide requested schedules, reconciliations, receipts, invoices, bank records, and other documentation.

· Assist accountants, auditors, tax professionals, and organizational leadership with annual financial reviews, audits, nonprofit filings, grant monitoring, and other compliance activities.

· Follow established authorization, documentation, purchasing, reimbursement, and financial control procedures.

· Support appropriate segregation of duties and maintain clear audit trails for financial transactions.

· Protect confidential financial, donor, employee, vendor, banking, and organizational information.

Qualifications

· Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant education and experience will be considered.

· A minimum of 5 years of bookkeeping or accounting experience preferred, particularly within a nonprofit, faith-based, property management, grant-funded, or similarly multifaceted organization.

· Working knowledge of accounts payable, accounts receivable, general ledger accounting, bank reconciliations, and basic financial reporting.

· Experience with QuickBooks or comparable accounting software and proficiency with Microsoft Excel and standard office technology.

· Experience with nonprofit accounting, restricted or designated funds, grant tracking, program budgets, contributions, or property-related accounting is strongly preferred.