Bookkeeper

Job Title: Remote Bookkeeper

Job Type: Full-Time | Independent Contractor

About the Role:

A highly organized and detail-oriented Remote Bookkeeper is needed to support a boutique model management and talent business with its day-to-day financial operations. This role will primarily focus on bookkeeping, accounts receivable, payment tracking, payroll support, invoice management, and following up on outstanding payments.

The ideal candidate has strong QuickBooks Online experience and is comfortable working with high-volume, variable transactions. Because the business operates within a specialized talent and model management structure, the role requires someone who is willing to learn the company’s unique processes, understand its clients and talent, and communicate clearly when following up on payments or resolving discrepancies. This position requires strong attention to detail, accuracy, organization, and communication skills, as well as the ability to take ownership of financial processes with minimal supervision.

Key Responsibilities:

Bookkeeping & Financial Management

• Manage day-to-day bookkeeping activities in QuickBooks Online
• Record, categorize, and reconcile bank transactions and financial activity
• Maintain accurate and up-to-date financial records
• Process and track incoming payments, checks, and direct deposits
• Monitor invoices, expenses, commissions, and other financial transactions
• Maintain organized financial documentation and records
• Assist with financial reporting and other bookkeeping-related tasks

Accounts Receivable & Payment Follow-Up

• Monitor outstanding invoices and identify overdue or missing payments
• Research payment discrepancies and determine whether payments were received, missed, or incorrectly recorded
• Follow up with clients and other contacts regarding outstanding payments
• Send payment reminders and personalized follow-up communications
• Keep the business and talent informed regarding payment status and expected payments
• Escalate unresolved payment issues when necessary
• Maintain accurate records of payment status and follow-up activity

Payroll & 1099 Support

• Assist with payroll-related bookkeeping and payment processing
• Support variable payment calculations based on hours, bookings, commissions, and applicable agreements
• Assist with 1099-related recordkeeping and preparation through QuickBooks
• Properly categorize transactions based on applicable 1099 treatment
• Maintain accurate records for W-2, 1099, and pass-through transactions as applicable

Talent & Client Financial Coordination

• Assist with processing payments to models and talent
• Review booking-related financial information and ensure payments are properly recorded
• Track commissions, deductions, web fees, and other applicable charges
• Communicate with models and clients regarding payment questions or discrepancies
• Provide clear and professional updates when payments are delayed or require follow-up
• Coordinate with internal team members to resolve financial issues

Qualifications & Ideal Traits:

Must-Have

• Previous experience as a Bookkeeper, Accounting Specialist, Accounts Receivable Specialist, or similar role
• Strong hands-on experience with QuickBooks Online
• Solid understanding of bookkeeping, accounts receivable, reconciliations, and financial transactions
• Experience tracking invoices, payments, and outstanding balances
• Comfortable communicating with clients, vendors, and talent regarding financial matters
• Strong follow-through and ability to consistently chase outstanding items
• Highly organized and able to manage multiple transactions and priorities
• Ability to work independently and take ownership of assigned responsibilities
• Comfortable learning a specialized business model and processes

Preferred

• Previous experience working with a model management, talent agency, casting, entertainment, or similar business
• Experience with payroll and 1099 processing
• Familiarity with Portfolio Pad/Mainboard or similar talent management platforms
• Experience managing high-volume, variable invoices and payments
• Experience with ACH, direct deposits, bank transactions, and payment platforms
• Previous experience handling accounts receivable and customer-facing financial follow-ups

Working Environment:

• Fully remote, full-time role
• Fast-paced financial and administrative environment
• High-volume and variable financial transactions
• Direct communication with clients, models/talent, and internal team members
• Requires accuracy, discretion, strong follow-through, and clear communication
• Specialized industry processes will require an initial learning and training period