Continuing Education and Professional Studies (CEPS) at SAIT offers a wide range of programs designed to support lifelong learning, career advancement (through reskilling and upskilling) and customized talent development solutions for corporations. Join a team passionate about building lifelong learning opportunities that help people in Calgary and around the globe navigate the changing world of work.
The Opportunity
Job classification: A5904 - Administrative Assistant II
Salary range: $55,952.00 - $60,070.40. Placement within the range is typically based upon a review of skills, experience, and internal equity.
Hours per week: 40
Paid leave: 3 weeks vacation per year
Position End Date: July 21, 2028
Deadline to apply: 4:00PM, June 30, 2026
Reporting to the Manager, Delivery Services
The Business Support Coordinator is responsible for ensuring full course readiness for instructors and learners within the Health, Manufacturing, and Hospitality sectors. This role manages all logistics required for successful delivery, serving as a key representative of Delivery Services and collaborating closely with internal and external stakeholders.
The Coordinator oversees scheduling, vendor coordination, material management, instructor resources, room bookings, travel, and data integrity across systems. Success in this role is measured by the timely and accurate readiness of all courses within the assigned portfolio.
The ideal candidate is a proactive, detail‑oriented professional who can work independently while maintaining strong collaborative relationships across the organization.
How you'll contribute
Course & Logistics Coordination
Manage all logistics to ensure courses are fully prepared for delivery.
Coordinate with vendors (e.g., bookstore) to ensure materials are available.
Maintain accurate information across all systems and databases.
Support scheduling, room bookings, instructor resources, and material readiness.
Stakeholder Collaboration
Work closely with Project Operations Managers, Product Managers, Talent Coordinators, and Advisors.
Collaborate with internal and external partners to improve efficiency and effectiveness of Delivery Services processes.
Provide updates, identify risks, and support workflow alignment across teams.
Leadership & Process Alignment
Uphold and reinforce departmental policies and procedures.
Support the Manager, Delivery Services in developing administrative processes that drive efficiency.
Contribute to continuous improvement initiatives within the department.
Relationship Management
Build and maintain strong relationships with internal and external stakeholders.
Strategically manage workflows to ensure smooth course delivery.
Foster collaboration, trust, and a positive working environment.
General Responsibilities
Promote a positive, service‑oriented work environment.
Follow SAIT’s Health & Safety policies and procedures.
Complete additional duties as assigned by leadership.
Occupational Health & Safety
Comply with SAIT’s HS&E Management System and departmental safety procedures.
Participate in HS&E programs, including incident reporting and hazard management.
Ensure all work aligns with Alberta’s Occupational Health and Safety Act, Regulation, and Code.
Maintain a workplace free from violence, discrimination, and harassment.
What you bring
Experience
Minimum 3 years of experience in a similar coordination or administrative role.
Experience working in high‑volume environments with shifting priorities.
Skills & Competencies
Strong organizational and time‑management skills.
Excellent written and verbal communication.
Critical thinking with the ability to identify gaps and propose solutions.
High attention to detail and accuracy.
Customer‑service mindset with strong interpersonal skills.
Innovative, creative, and eager to learn.
Ability to work independently and collaboratively.
Strong relationship‑management skills.
Technical Skills
Proficiency with Microsoft Office, email, and database management.
Experience with CRM systems (Smartsheet preferred).
Experience with Banner 9, Destiny, and Brightspace is an asset.
Ability to analyze and diagnose process issues and recommend improvements.
Demonstrated administrative strength, including process management.
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