CAD Coordinator

Required Qualifications

• Associate's Degree or Bachelor's Degree in Architecture, Engineering, Drafting, Facilities Management, Construction Management, or a related field, or equivalent work experience.

• Minimum of 3 years of experience in CAD coordination, drafting, facilities documentation, or space management.

• Advanced proficiency in AutoCAD.

• Experience managing as-built drawings, revision control processes, and construction closeout documentation.

• Experience supporting facilities, construction, workplace planning, or corporate real estate projects.

• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously.

• Excellent verbal and written communication skills.

• Strong stakeholder management and customer service skills.

• Proficiency with Microsoft Office applications.

Preferred Qualifications

• Experience with Johnson Controls OpenBlue.

• Experience with IBM TRIRIGA space management and facilities systems.

• Experience with Autodesk BIM360 or Autodesk Construction Cloud document management platforms.

• Knowledge of facilities operations, workplace services, and corporate real estate environments.

• Experience with occupancy planning, space utilization analysis, and portfolio reporting.

• Familiarity with GIS-integrated facilities management systems.

• Experience supporting large campus environments and multiple concurrent construction projects.

Key Stakeholder Partnerships

This role will regularly collaborate with:

• Facilities Operations

• Facility Planning

• Design & Construction

• Security

• Portfolio Planning

• Real Estate Program Management

• GIS and TRIRIGA Teams

• Project Managers

• Architects and Engineers

• General Contractors and Consultants

Key Responsibilities

CAD Drawing & Record Management

• Manage and maintain all campus as-built drawings and revision controls in accordance with Facilities standards and procedures.

• Update AutoCAD floor plans and drawings to reflect construction projects, renovations, occupancy changes, and field modifications.

• Upload and maintain current drawing files, floor plans, and supporting documentation within TRIRIGA and related systems

• Maintain CAD standards, file structures, naming conventions, and version control processes.

• Provide accurate as-built drawings and facility documentation to Design, Construction, Facilities Operations, Security, and other stakeholders upon request.

Project Coordination & Closeout

• Collaborate with Project Managers to ensure contractors, architects, engineers, and consultants provide complete and accurate as-built drawing packages at project closeout.

• Review and validate submitted drawing packages for compliance, completeness, and quality standards.

• Track drawing revisions resulting from ongoing capital projects and facility modifications.

• Participate in weekly project coordination meetings to support communication, project alignment, and process improvements.

• Space Management & Facilities Data Support

• Partner with Facilities Operations, Planning, Design & Construction, Security, and Real Estate teams to maintain accurate building and space inventory records.

• Provide building, occupancy, and square footage data to support planning, reporting, and operational activities.

• Coordinate with Facility Planning, Portfolio Planning, Real Estate Program Management, GIS, OpenBlue, and TRIRIGA teams to identify and document space changes.

• Support development and implementation of best practices for drawing maintenance, space management, and audit readiness.

Space Audits & Validation

• Conduct bi-annual space and furniture layout audits to validate occupancy and drawing accuracy.

• Reconcile discrepancies between field conditions, CAD drawings, and TRIRIGA space records.

• Support campus-wide space audits, utilization reviews, and reporting requirements.

• Ensure facility data remains accurate and aligned across all systems of record.

• BIM360 Document Control Administration

• Serve as the administrator for BIM360 Project Document Management folders.

• Establish project folder structures and maintain document control standards.

• Train Project Managers, Facility Managers, Design teams, and other stakeholders on document management policies, procedures, and workflows.

• Manage document permissions, access controls, and document exchange processes.

• Archive project files upon completion and ensure records retention requirements are met.

• Maintain organized and accessible project documentation that can be easily retrieved by authorized stakeholders.